Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 

job openings

Director of Production and Lighting Coordinator

Reports to: Artistic Director and Executive Director

Job purpose

The Director of Production and Lighting Coordinator (DOPLC) oversees and ensures the successful operations of the Production Department, directly supervises the Production Stage Manager, Assistant Production Manager, production staff, costume shop staff, stage management staff, all designers, and the IATSE local crews. The DOPLC also works with the Director of Costume Production to create and manage the costume department budget and acts as the primary contact between the production department and the artistic and executive staffs. This position requires that the individual work well within deadlines and under pressure both as an effective team member and independently on assigned projects.

Duties and responsibilities

  • Coordinate and supervise all aspects of scheduling, staffing, budgeting, and planning for the production department.
  • Prepare and manage budgets for the Production Department, including costume and scenery production.
  • Produce seasonal weekly schedule for production staff detailing future projects.
  • Produce and maintain the company production calendar, in concert with all other departments, and distribute as necessary to all departments.
  • Manage financial matters for the production department, including annual budgets (local programs and touring); check requests for vendors.
  • Oversee all lighting needs, including maintaining lighting plots for productions in the repertoire, recreating lighting for revivals, and assisting guest lighting designers as needed.
  • Manage and execute the design of special effects, including pyrotechnics.
  • Research feasibility, practicality and availability of season selections of proposed productions for planning and budgeting purposes; make initial contacts with designers, licensees and owners of the particular productions.
  • Initiate agreements for design personnel (lighting designers, lighting directors, wig masters, make-up artists, etc.,); hire seasonal production personnel.
  • Work in conjunction with the Associate Director of Company Operations on production staff tour travel and accommodation requirements and technical aspects of touring.
  • Act as primary production department liaison between the Salt Lake County Arts and Cultural and Ballet West.
  • Assist with annual Academy productions as needed.
  • Attend management and general staff meetings.
  • Oversee rental of Ballet West’s scenic and/ or costume goods to other ballet companies, producing ground plans, rental agreements and invoices.
  • Oversee studio maintenance and repair at all locations.
  • Other duties as assigned.

Additional Duties and responsibilities

  • If needed, gives presentations and tours at events and donor functions.
  • Assist other Ballet West departments with special needs (events, etc.).
  • Interact with co-workers in the spirit of cooperation, collaboration and teamwork.
  • Maintain a positive attitude toward change.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and demonstrate exceptional organizational skills in managing all aspects of production while delivering the highest possible production values for Ballet West performances. The requirements listed below are representative of the knowledge, skill and/or ability required.

Qualifications include:

  • Undergraduate degree preferred but not required.
  • Experience as a technical director, production manager, or production supervisor.
  • A minimum seven years of theatrical production management or experience at a professional level, preferably ballet.
  • Must possess strong computer skills and an ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook.
  • Requires excellent written and oral communication skills, the ability to manage multiple projects from various locations (office, in theatre, and on tour).
  • Must be able to work well under pressure and remain extremely organized.
  • A working knowledge of a CAD type program is a plus (Vectorworks is preferred).
  • Knowledge of audio/video control and recording systems and operations is helpful.
  • Valid Passport and Driver’s License required.
  • Ability to travel nationally and internationally.

Working conditions

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Director of Production. The noise level in the work environment is usually moderate. Because some travel may be involved, the employee may be exposed to varying work environments.

Physical requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is frequently required to stand, walk, stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus. Low level or night vision is required.

Direct reports

  • Production Stage Manager
  • Assistant Production Manager
  • Production Staff
  • Costume Shop Staff
  • Stage Management Staff
  • All Designers
  • IATSE Local Crews

Academy Marketing Specialist

Reports to: Academy Managing Director
Staff reporting to this position: None
Major functions: In coordination with the Ballet West Marketing Department, support Ballet West Academy by executing marketing tactics and strategies to maximize enrollment, exposure, branding, and outreach opportunities under the direction of the Ballet West Academy Managing Director.

I. General Responsibilities

Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

II. Required Performance Execute Academy marketing strategies provided by the Academy Managing Director in coordination with the various campuses and Ballet West marketing department.In coordination with the marketing department, implement digital marketing tactics to promote Ballet West and provide content/collateral for organic and paid campaigns (i.e., SMM, SEM, SEO).

  • Work with directors, administrators, principals and outside community members to drive and grow enrollment within all programs at the Academy (primary, upper, professional, summer intensive).
  • Develop and in coordination with the marketing department develop content, graphics and print production such as playbills, brochures, and promotional collateral.
  • Drive enrollment for Ballet West Academy’s adult ballet programs through a mix marketing strategy.
  • Monitor and update the Ballet West Academy website to ensure timely and accurate information.
  • Promote and work performances, events, and workshops that may include evenings and/or weekends; substitute for campus administrators throughout the year if directed by the Academy Managing Director.
  • Aid the Academy Managing Director in advertising and organically promoting Ballet West’s studio rentals.
  • Engage in community outreach and strategic growth by developing connecting with organizations, businesses, educational institutions (e.g., pre-school, charter, private, public), and individuals.
  • Develop a monthly Academy newsletter and write articles promoting Ballet West Academy to the public.
  • Manage and provide detailed overall monthly and campaign-level reporting of enrollment KPI and goals.
  • Complete any other assignment given by supervisor/s.

III. Qualifications

A. Education and Experience

  • College degrees (two-year business degree or a 4-year secondary degree)
  • 3+ years of experience in a marketing specialist role
  • Proficient in the Windows environment, social media, and an understanding of digital marketing 

B. Knowledge, Skills and Physical Requirements

  • Ability to work well under deadlines; independently and collaboratively.
  • Excellent written and oral communication skills, expressing commitment to the mission.
  • Maintain emotional control and stability in all activities of this position for the safety and well-being of students clientele, and fellow team members.
  • The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this position:
  • Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
  • Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
  • Possess visual abilities including color perception, peripheral vision, depth perception,and focus; see well at least 500 feet.
  • Be able to lift a student, weighing up to 40 pounds, under the arms at least 12 inches off the ground.

C. Attitudes and Aptitudes

  • Is honest and embraces Ballet West Academy’s mission and values
  • Has energy, confidence, and enthusiasm
  • Is friendly and will work patiently with children and other people
  • Works as a team member with supervisors and peers
  • Possesses a strong work ethic and desire to support Ballet West curriculum and methods


Development Benefits Coordinator

Reports to: Chief Development Officer

Duties and responsibilities

  • Fulfill all individual, corporate, and foundation benefits                                                                
    • Fulfill Heritage Club, Corporate Council (and trade partners), and foundation ticketing benefits, performance and artist sponsorship benefits, holiday memento benefits, and in-studio rehearsal invitations and RSVPs.
    • Ensure proper recognition for donors and Corporate Council members in playbill, on website, and in Front Row Update recognition lists monthly and per production.
    • Coordinate all backstage tours with internal staff and support managers in onsite donor coordination.
    • Support Chief Development Officer and Individual, Corporate, and Foundation Managers with contractual fulfillment, which includes, but is not limited to, onsite event coordination, venue signage, and in-studio rehearsal set-up and breakdown.
    • Coordinate special projects and campaign benefit fulfillment (such as for the Nutcracker 75th Anniversary campaign, the Artistic Impact Fund, etc.).
  • Research and qualify individual prospects                                                                                           
    • Research targeted lists of prospective donors and qualify their interest and giving potential through tools such as Tessitura and  iWave databases. Use donor profiling, segmentation analysis, and donor lifetime value analysis for multi-year revenue forecasting.
    • Work with Executive Director, Chief Development Officer, and Individual Giving Manager to qualify prospects with the goal of supporting Heritage Club, Membership, and Artist Impact Fund revenue goals.
  • Provide special event Support                                                                                                                                    
    • Coordinate volunteers and schedule intermission receptions and special events.
    • Coordinate contractual fulfillment with vendors, including tickets and recognition.
    • Coordinate RSVP lists for special events and track all invitations and RSVPs in Tessitura database.
    • Prepare runs-of-show for special events and circulate details with other departments.
    • Manage beverage inventory and other event materials and resources.
    • Support donor salon events and in-studio rehearsals, including room set-up and breakdown, clean-up, etc.
    • Support pre-performance donor Chair’s Dinners through detailed coordination with venue.
  • Coordinate mailings, annual reports, and special projects                                                               
    • Coordinate annual individual giving mailings, including new season welcome packets, the holiday annual appeal, a holiday memento mailing, a Ballet West Academy Summer Intensive mailing, and donor acquisition and renewal mailings.
    • Coordinate annual report, including gathering programmatic statistics, financial reports, and marketing materials. Completion of some foundation annual reports will also be required.


  • At least three years of event management experience and/or experience in a nonprofit development role.
  • Access to/use of a car and a valid driver’s license.
  • Availability to work some nights and weekends required.

Preference given to a detail-oriented candidate who is able to coordinate multiple projects simultaneously


Working conditions

Position may require some late evenings, weekend hours, travel. You may need to work in various weather conditions.


Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Talking/Hearing: to communicate with participants and to communicate by phone
Walking: to participate in events/programs and to inspect event location
Seeing: to observe participants, work on computer and obtain information from written materials Lifting: to retrieve supplies Pushing/Pulling: to assist in set-up processes, to open and close drawers
Reaching: to retrieve needed supplies
Sitting: to work on computer or do paperwork
Crouching: to retrieve supplies or equipment

Academy Internship Program (unpaid)

I. Background

The Frederick Quinney Lawson Ballet West Academy, the official school of Ballet West, is a 501(c)(3) nonprofit with four campuses in downtown Salt Lake City, Park City, and Lehi. Ballet West Academy is Utah’s premier source of dance training providing the highest caliber of ballet instruction to the pre-professional student as well as those who wish to gain a deeper understanding of this beautiful and demanding art form. In order to achieve this goal, Ballet West created the Internship Program. The Academy Intern will work directly with the Academy Managing Director and Academy Director. This is an excellent opportunity for a highly organized and motivated individual to develop skills in nonprofit development work and ultimately learn the essentials of running a ballet.

II. Responsibilities

  • Conducting research on industry news, individual, foundation, curriculum, and teaching methodologies
  • Maintaining donor and grant databases and files, including calendaring deadlines, logging donations, generating and sending donor acknowledgments, logging donor appreciation efforts
  • Supporting the creation, development, and dissemination of marketing collateral to support Ballet West Academy performances
  • Assisting Campus Principals with scheduling rehearsals, staging, and events in coordination with the Academy Director
  • Assisting staff with the monthly Academy newsletter and community outreach
  • Assisting administrative staff with managing special events (e.g., summer intensive, guest teaching) and general development efforts (e.g., raffles, fundraisers)
  • Supporting staff with logistics associated with special events, including assisting with the creation of invitation list, all logistics, soliciting sponsors, communicating with venue and vendors
  • Tracking and evaluating all development efforts
  • Assist guest instructors to Ballet West with a schedule, support and touring of the studios
  • Working with the Managing Academy Director on researching larger Ballet West initiatives (e.g., master classes, workshops, showcases)

III. Qualifications

  • Be responsible, flexible, hard‐working, ethical, and committed to the mission of Ballet West Academy
  • Possess a high level of organizational skills and be detail-oriented
  • Possess solid oral and written communication skills
  • Be skilled at a variety of computer skills, e.g., Microsoft Word, Excel, and Google Suite (Sheets, Docs, Slides) are mandatory; knowledge of dance theory, ballet, social media marketing, web development, and graphic design is a plus.
  • Be able to operate standard office equipment (fax, photocopier, etc.)
  • Be able to juggle multiple tasks
  • Possess an interest in a nonprofit career ‐ particularly in ballet
  • Consent to a background check and have a current driver’s license with clean driving record.

Time Commitment
Minimum of 15 hours per week; minimum 3-month commitment, with 6 months desirable.

This is an unpaid position. There is an opportunity for school credit if allowed by the college/university of the applicant. Position offers an excellent opportunity to work on substantive projects in the arts and can result in a great reference.

IV. To Apply

Email cover letter and resume to the Academy Managing Director at sspainhour@balletwest.org, with a Re: line of “Application for Academy Intern”

Orchestra Personnel Manager

Job purpose: To provide Administrative support to the Orchestra.

Duties and responsibilities

  • Estimate Ballet West Orchestra budgets for upcoming seasons in coordination with Ballet West staff
  • Determine instrumentation and doubling for all productions in future and current seasons, in coordination with Music Director
  • Distribute season schedules and updates to Ballet West Orchestra
  • Create and distribute pit plot and seating charts for each program involving the Ballet West Orchestra
  • Oversee pit set up
  • Attend production meetings as needed
  • Hire additional players beyond the Ballet West Orchestra
  • Process “onboarding” for any new musicians, in coordination with Ballet West staff
  • Maintain a list of substitute players and replace musicians due to unforeseen absence or scheduled vacancies
  • Keep attendance of each musician’s services, including any hired choirs
  • Distribute ticket vouchers to Ballet West Orchestra
  • Attend all performances involving the Ballet West Orchestra or provide a designated representative.
  • Field complaints from musicians, in coordination with Music Director
  • Add payroll on Paylocity and send spreadsheet to Ballet West Accounting, including wages, benefits, work dues, etc.
  • Coordinate national media scales with Ballet West Staff, Local 104, and the American Federation of Music offices in New York
  • Schedule and coordinate auditions, in coordination with Music Director


  • Music education
  • Knowledge of local players
  • Strong organizational skills
  • Ability to deal with complex problems
  • Punctual, especially to performances and rehearsals
  • Experience working as an orchestra contractor preferred

Working conditions: Some evening and weekend work, including irregular schedules. Presence may be requested to attend meetings concerning player behavior or performance. Walking in and out of theatre pits.

Physical requirements: May be asked to help lift chairs or music stands.

Direct reports: Musicians will report to the personnel manager or the music director, depending on the circumstance.

Ballet West is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”