Employment

Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 


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Executive Director

Reports to: Board of Directors

Ballet West was established in Salt Lake City in 1963. William Christensen, the company’s first artistic director, developed a distinctly American and theatrical repertoire for the company based on his early training in Utah and New York City, as well as his years on the American Vaudeville circuit. From Balanchine to Bournonville and Petipa to Tharp, Ballet West boasts a rich and varied repertoire, elegant and versatile artists and an American style and legacy that is dynamic, expansive and unexpected.

Since 2007, the company has been under the creative expertise of Artistic Director, Adam Sklute. Sklute is a former dancer, Ballet Master and Associate Director of The Joffrey Ballet. While continuing to preserve Ballet West’s classical legacy, Sklute has further strengthened Ballet West’s heritage by expanding its repertoire with works by some of the most renowned choreographers of today, such as Ulysses Dove, Jiri Kylian, Mark Morris, Twyla Tharp and Stanton Welch, as well as new creations by local, national and international choreographers.

Ballet West has toured internationally and to more than 20 states, in recent years appearing at the Kennedy Center for the Performing Arts, New York’s City Center, the Joyce Theatre, Chicago’s Auditorium Theatre, The Smith Center in Las Vegas and the AT&T Performing Arts Center in Dallas. Ballet West was the sole ballet company to perform at the Winter Olympics Arts Festival in Salt Lake City and had the distinction of appearing at Scotland’s Edinburgh International Festival.

With an annual budget of approximately $13 million, 40 company members, 10 second company members and a thriving academy that trains dancers of all ages, Ballet West ranks among the top professional ballet companies in America.

The Frederick Quinney Lawson Ballet West Academy, the official school of Ballet West, has an enrollment of over 900 and operates in four locations. The Academy is Utah’s premier source of dance training, providing ballet instruction to the pre-professional student as well as those who wish to gain a deeper understanding of the art form.

THE POSITION 
The Executive Director is the chief executive officer and administrative leader of Ballet West, reporting to the Board of Trustees through the Chairman. The Executive Director works in partnership with the Artistic Director and the Board to develop and execute the strategic vision that supports Ballet West’s mission.

The Executive Director will be a knowledgeable and enthusiastic ambassador for the Ballet. The Executive Director will have a keen business sense and entrepreneurial vision for opportunities that will support the Ballet’s growth both artistically and financially. The position will partner with many stakeholders to set and maintain a collaborative leadership model that will strengthen the organization by creating a positive and synergistic relationship between the artistic and administrative sides of the organization.

The Executive Director will implement strategies to ensure organizational sustainability of both the Ballet and the Academy. This includes the ability to:

  • Maximize contributed and earned revenue
  • Expand marketing, communications, audience development and public image
  • Develop, oversee, monitor and report on the organization’s financial performance
  • Guide the administration and operations of Ballet West
  • Supervise a professional staff which implement operations, fundraising, marketing and financial management in support of artistic and educational programs.

PRIMARY RESPONSIBILITIES

  • In partnership with the Artistic Director and Board of Directors, provides strong organizational leadership to drive strategic planning efforts and set the overall vision and direction for Ballet West.
  • In collaboration with the Artistic Director and other members of the senior management team, implements strategic and financial plans focused on achieving the organizational goals, ensuring programs and resources are aligned.
  • Provides creative and innovative leadership for the continued enhancement of Ballet West’s programmatic, educational, and community development activities consistent with its mission.
  • Maintains oversight of operations and budget to ensure prudent fiscal management.
  • Establishes and implements operating and capital budgets that will allow for the artistic and financial success of Ballet West, with ongoing reporting of results to the Board.
  • Effectively represents and positions the Ballet in successful relationships with donors, local and state government, corporations, foundations and the public to maintain and enhance community support that will secure the organization’s future.
  • Provides leadership to all board and staff related fundraising initiatives; establishes and implements donor cultivation, relations and stewardship strategies, and initiates plans for successful campaigns.
  • Enhances Ballet West’s visibility by building strong relationships with appropriate cultural and civic organizations, government officials and community leaders, including participation in high profile community activities, speaking engagements and social events.
  • Oversees the development and effective implementation of marketing campaigns with the goal of increasing audiences and earned revenue.
  • Oversees the administration, operations, marketing, budgeting and fiscal management of the Academy
  • Develops and maintains business policies and procedures that ensure the efficient and professional operation of the organization.
  • Hires, manages, mentors and motivates a skilled professional full time and part time administrative staff that achieves success in daily operations and supports Ballet West’s future needs and growth. Participates in the hiring of artistic personnel.
  • Effectively engages and manages relationships with board members to maximize their participation in Ballet West and their contribution toward its success and growth.

QUALIFICATIONS
Ballet West seeks a thoughtful and sensitive leader, capable of understanding and supporting the needs and expectations of the board, artistic director, artists, staff and community leaders. The selected candidate will be a leader in the field of arts management.

Strong candidates will have the following experience and capabilities:

  • Bachelor’s degree required; advanced degree in arts management, nonprofit management or related field preferred.
  • Successful experience in a management and/or senior leadership position with a performing arts organization.
  • Ability to work with the Board of Directors to guide the organization into the future.
  • Effective diplomat and decision maker with the ability to successfully implement operational and programming activities to further the organization’s mission
  • Proven fundraiser with a polished, personable, welcoming style and a natural relationship builder with experience securing significant gifts from individuals, as well as foundation, government and corporate grants.
  • Demonstrated experience in providing marketing leadership to increase earned income
  • General management experience with a strong understanding of finance, budgeting, information systems, human resources and facilities management.
  • Demonstrated ability to move organizational projects forward in an inclusive and streamlined manner
  • Proven track record of success facilitating organizational change and development within a growing organization
  • Excellent judgment and creative problem solving skills including negotiation and conflict resolution skills
  • Exceptional written, oral, interpersonal, and presentation skills
  • Track record of growing another organization or business and a great appreciation for the arts, and dance in particular

COMPENSATION
The salary and benefits will be competitive with other companies of comparable stature and size.

TO APPLY:
Interested candidates are invited to send a resume, cover letter and at least three professional references to:

Claudette Donlon
DeVos Institute of Arts Management
1300 Pennsylvania Ave. NW, Suite 410
Washington, DC 20004
Email: cdonlon@devosinstitute.net

Recommendations of qualified individuals are welcome.


Academy Receptionist

Reports to: Director of Ballet West Academy

Position Purpose: Assists in the daily functions of the Ballet West Academy.

 RESPONSIBILITIES

  • Greeting students and parents, screening visitors to the Academy
  • Responding to incoming phone calls, email and mail
  • Providing support for customers accessing Ballet West’s website
  • Assists with Academy performances and events
  • Maintaining student records
  • Assisting with first aid administration and clean up
  • Other duties as assigned

SKILLS/QUALIFICATIONS 
Excellent written and verbal communication skills; Ability to work both independently and collaboratively; Passionate commitment to Ballet West’s mission, strategic direction and vision. Confidentiality and discretion required.

EDUCATION AND/OR EXPERIENCE
High school diploma required. Experience working with children and/or dance experience preferred.

TECHNICAL/COMPUTER SKILLS
Capable of working within the Windows environment, specifically: Word, Excel, and Outlook programs.

HOURS 
Full and part time positions available. Some Saturday shifts required.

OTHER REQUIREMENTS 
Due to the nature of Ballet West’s business (performing arts organization) work may require employee to be available to work flexible hours and some weekends.


Director of Production

Reports to: Artistic Director and Executive Director
FLSA Status: Non-Exempt – Full-time
Prepared: April 2017

SUMMARY
The Director of Production over sees and ensures the successful operations of the Production Department including budgeting.  Directly supervises the Production Manager, Director of Costume Production, and Music Department staff, and indirectly (through the Production Manager) supervises all production staff, costume shop staff, stage management staff, all designers, and the IATSE local crews.  Acts as the primary contact between the production department and the artistic and executive staffs.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned:

  • Coordinate and supervise all aspects of scheduling, staffing, budgeting, and future planning for the production, artistic, and music departments,
  • Prepares and manages budgets for the Production Department, including costume and scenery production, music and artistic departments,
  • Produce seasonal weekly schedule for production staff detailing future projects,
  • Produce and maintain the company production calendar, in concert with all other departments, and distribute as necessary to all departments,
  • Manage monetary matters for the production department, including annual budgets (local programs and touring); check requests for vendors; manage the Director of Production credit card account,
  • Research, in advance, feasibility, practicality and availability of season selections of proposed productions for planning and budgeting purposes;  Makes initial contacts with designers, licensees and owners of the particular productions,
  • Initiates agreements for design personnel (lighting designers, lighting directors, wig masters, make-up artists, etc.,); hires seasonal production personnel,
  • Work in conjunction with the Production Manager and Company Manager on production staff tour travel and accommodation requirements and technical aspects of touring,
  • Secure licenses and grand rights for all recorded music used by Ballet West and Ballet West II for performances,
  • Act as chief liaison between IATSE and AFM unions and Ballet West,
  • Act as primary liaison between the Center for the Arts and Ballet West,
  • Assist with annual Academy productions as needed,
  • Attend Management and General Staff meetings,
  • With the Music Director and Orchestra Contractor, sets schedule for all orchestra rehearsals,
  • Schedules and coordinates all studio rental activities, including rental agreements.
  • Oversee the rental of Ballet West’s scenic and/ or costume goods to other ballet companies, producing rental agreements and invoices,
  • Acts as facility manager for Ballet West, managing the cleaning staff, and coordinating any studio maintenance and repair with the artistic and academy departments, at all locations.

ADDITIONAL DUTIES AND RESPONSIBILITIES
Include the following.  Other duties may be assigned:

  • If  needed, gives presentations and tours at events and donor functions,
  • Coordinate with music department on music rights and royalties,
  • Assist other Ballet West departments with special needs (events, etc.),
  • Interact with co-workers in the spirit of cooperation, collaboration and teamwork,
  • Maintain a positive attitude toward change.

SUPERVISORY RESPONSIBILITIES
Directly and indirectly supervises all production personnel, and must have the ability to effectively delegate, coach and follow through on personnel management issues.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and demonstrate exceptional organizational skills in managing all aspects of production while delivering the highest possible production values for Ballet West performances. The requirements listed below are representative of the knowledge, skill and/or ability required. 

EDUCATION AND/OR EXPERIENCE
Undergraduate degree preferred (not required, but job experience as a technical director, production manager, or production supervisor a must). 7-8 years of theatrical production management or experience at a professional level, preferably ballet.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, collective bargaining agreements, and procedure manuals.  Ability to write routine reports and correspondence. Strong ability to speak effectively before groups.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide in all units, using whole numbers, common fractions and decimals. Ability to compute rates, ratios and percentages.  Understanding of budget preparation practices.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENCES, REGISTRATIONS
Valid Passport and Driver’s License

TECHNICAL/COMPUTER SKILLS

  • Must possess strong computer skills and an ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook
  • Requires excellent written and oral communication skills, the ability to manage multiple projects from various locations (office, in theatre, and on tour),
  • Must be able to work well under pressure and remain extremely organized,
  • A working knowledge of a CAD type program is a plus (Vectorworks is preferred)
  • Knowledge of audio/ video control and recording systems and operations is helpful

OTHER REQUIREMENTS
Ability to travel nationally and internationally.

PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The Employee is frequently required to sit.  The employee is frequently required to stand; walk; stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms.  The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus.  Low level or night vision is required.

WORK ENVIRONMENT
The work environment characteristic described here are representative of those an employee may encounter while performing the essential functions of the Director of Production. The noise level in the work environment is usually moderate.  Because some travel may be involved, the employee may be exposed to varying work environments

TOURING/TIME OFF/VACATION
The Director of Production may be required to tour with the Company and travel intermittently throughout the year.  Time off and vacations must be approved by the Artistic and Executive Directors and will be subject to the Company’s performance, touring and rehearsal schedules.

SUMMARY STATEMENT
This position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.


Assistant Stage Manager

Department:      Production
Reports to:         Director of Production
FLSA Status:       Non-Exempt, Weekly Position

 

BALLET WEST, the premiere ballet company of the American West,  based in Salt Lake City, UT, seeks an experienced Assistant Stage Manager. 

 

Responsibilities include: 

  • Assist coordination of all aspects of production plans and direct activities of stage crew and performers during rehearsals and performances under the direction of the Director of Production and the Production Stage Manager by performing the following duties: 
    • Supervise and “call” assigned performances and technical rehearsals, at performance venues both in Salt Lake City and on tour;
    • Assist the PSM with preparing cue sheets, scores and related documentation (running notes, fly cue sheets, line set schedules, dancer sign in sheets, etc.) for all programs and ballets, and copy and disseminate those items to all necessary personnel;
    • Compile and maintain production files and information on all Ballet West repertoire, including detailed active repertory lists and Performance Logs;
    • Provide video and/or music minidisks or CDs, rehearsal props and audio/video equipment for all rehearsals;
    • Attend production and planning meetings as assigned and/or scheduled; and
    • Other duties as assigned.

Skills necessary for this position include:

  • Ability to follow music, including full orchestra scores and piano reduction scores;
  • Knowledge of audio/ video control and recording systems and operations;
  • Familiarity with cue sheets and scores;
  • Ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook;
  • Vectorworks or CAD knowledge would be helpful. 
  • Ability to travel locally, nationally and internationally (valid passport); 
  • Excellent communication, judgment, and decision-making abilities as well as;
  • Above average computer skills;

 

This is a part-time non-AGMA weekly position (approximately 40 weeks per season) with benefits.  Seasons run August thru May.  Requires flexible schedule including nights and weekends.  All interested candidates should email their resume and cover letter to: resume@balletwest.org.  Please indicate in the subject line ASM Candidate.

Ballet West is an Equal Opportunity Employer (EOE).


Pianist

Company Duties:

  • Provides musical accompaniment for rehearsals. Attends dress rehearsal of assigned ballets.
  • Prepares piano transcriptions of orchestral scores as well as piano solo scores using available audio or video materials as reference.
  • Under supervision of the Music Director and/or Associate Music Director, consults with choreographers and rehearsal coaches regarding such musical aspects as tempo, phrasing, counting, cutting music, extending music via repeats or additional pieces.
  • Records choreography in rehearsal scores.
  • Selects music for and plays company ballet class.
  • Performs other duties as required or assigned by supervisor.
  • Ability to perform solo repertoire with the company.
  • Assist Music Librarian (copying, editing, bowing, proofreading when needed)

 

Academy Duties (Title: Academy Music Administrator)

  • Creating schedule for all class pianists.
  • Accompany select academy classes throughout the year.
  • Ability to perform solo repertoire with the Academy.

 

APPLICATION PROCEDURE

SEND COVER LETTER, RESUME AND
CONTACT INFORMATION FOR THREE PROFESSIONAL REFERENCES 
(One of which must be from a ballet teacher for whom you have played)

A VIDEO OF A BALLET CLASS YOU ARE PLAYING (preferably an advanced level class, though any class is helpful) (video is preferred but not required)

A VIDEO OF YOU PLAYING TWO CONTRASTING SOLO PIECES

Applicants interested in conducting should include a link to video sample(s) of rehearsals or performances with their application. 


Academy Marketing Coordinator

Reports to: Associate Director of Marketing
Position Purpose: Coordinates and helps to execute Ballet West Academy marketing tactics to maximize student enrollment under the guidance of the Associate Director of Marketing.
Location and Schedule: This position is located at the Jessie Eccles Quinney Ballet Centre. This position is generally Monday-Friday, 9:00am – 2:00pm.

 DUTIES AND RESPONSIBILITIES

  • Serves as the conduit of information between the various Ballet West Academy campuses and Ballet West marketing department for performance information, scheduling, and marketing ideas.
  • Communicates Academy needs for graphic and print production such as playbills, brochures, and promotional collateral with the Graphic Designer.
  • Works collaboratively with co-workers in the Ballet West Academy and marketing department to increase communications and efficiency.
  • Implements social media tactics to promote Ballet West, under the direction of the Associate Director of Press and Social Media.
  • Monitors and evaluates the Ballet West Academy website for timely and accurate information, and keeps all website content current.
  • May include working performances and events, which may take place evenings and/or weekends.

QUALIFICATIONS

  • Knowledge of fundamental office support, marketing principles and practices as normally acquired through a Bachelor’s Degree in Marketing, Communications, or other related field.
  • Minimum 2 years experience in the areas of administrative support, with advertising, market research, public relations, direct mail, and digital marketing preferred.
  • Solid analytical comprehension.
  • Computer literacy in a Windows environment and database management required. High level of Microsoft Office competency including Excel, Word, and Powerpoint.
  • Ability to work within a diverse team with varying levels of experience to produce the highest quality marketing materials.
  • Ability to self-manage while executing complex deadline-oriented projects. Solid project management skills and organization skills needed. Ability to pay close attention to detail.
  • Completes tasks on time. Double-checks work for consistency and accuracy.
  • Excellent writing, proofreading, and editing skills required.
  • Experience updating websites required.
  • Experience with Squarespace helpful.
  • Knowledge of ballet and the arts helpful.