Employment

MENTORED BY: Data Development Manager

PRIMARY FUNCTION: Donor prospect research, research report preparation, research data management

SKILLS LEARNED: Hands on experience in researching donor prospects and building cultivation strategies with the development team.

Internship Responsibilities

• Under the mentorship of the Data Development Manager, learn how to research and identify prospective donors for our annual gifts, project support, and campaign gifts.
• Help identify donor interest with program support and strategize with the development team on the approach.
• Provide weekly written report research findings and update donor database profile.

Qualifications

• Be a “self-starter.”
• Strong communication skills.
• Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.

Term & Compensation

• Unpaid internship
• Part-time; approx.10 hours a week
• 6 months; February – July 17, 2021
• Strong interpersonal skills and the ability to multi-task
• Knowledge of ballet and the arts very helpful

Working Conditions & Expectations

• Flexible hours; Work from home
• Facilitate weekly research meetings
• Prepare weekly status reports
• At all times, uphold the ethical and confidentiality guidelines the Association of Professional Researchers for Advancement (APRA).

Physical requirements

Nothing extreme; long periods of sitting at a desk.

Reports to: Business Operations Manager​

Staff reporting to this position: Volunteers

Major functions: To effectively represent Ballet West in carrying out the mission of the Academy, providing a ​ prestigious level of customer service while overseeing all administrative functions of the assigned campus.

General Responsibilities

Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

Required Performance

• Greet visitors to the campus, respond to clientele with warmth, efficiency, patience, and energy.
• Assist local staff and Campus Principal in the coordination of student performances if needed.
• Help to monitor account balances and financial transactions (e.g., tuition, fees, petty cash, boutique shop, etc.).
• Maintain student attendance, records, and enrollment data for the campus, providing accurate reporting.
• Oversee student and parent volunteers when necessary, by providing tasks to ensure productivity.
• Respond to inquiries from a variety of means by phone, email and/or in-person providing tours, open houses, and assisting in promotional events to encourage enrollment and student retention.
• Maintain and teach the correct use of the Ballet West Academy student management system. Run all reports applicable to students, personnel, and placement (e.g., awards, critical information, etc.).
• In coordination with the Campus Principal and Academy Senior Operations Manager, maintain weekly campus studio schedules with up-to-date staffing, and approved outside rentals.
• Administer first aid and medication to students who are under the direction of health professional to meet immediate health care needs.
• Maintain inventories of supplies and materials (e.g., general supplies, equipment, boutique, facility management, etc. ), while ensuring facility standards according to policy and local laws.
• Complete any other assignments given by supervisor/s.
• Willing to work at our different campus locations, including the Ballet Centre, Trolley Corners, Park City, and Lehi depending on coverage needed.

Qualifications

Education and Experience

• High school diploma
• 1 year experience in an administrative or customer service role
• Proficient in the Windows environment, especially Microsoft Office Suite

Knowledge, Skills and Physical Requirements

• Ability to work well under deadlines, independently and collaboratively.
• Excellent written and verbal communication skills, expressing commitment to the mission.
• Maintain emotional control and stability in all activities of this position for the safety and well-being of students, clientele, and fellow team members.
• The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this position:

• Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
• Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
• Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
• Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills

Possess musical, dance, and/or education training; assist in classes and complement staff as necessary.

Attitudes and Aptitudes

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

Reports to: Primary: Frederick Quinney Lawson Academy Director Secondary: Campus Principals

Staff reporting to this position: None

Major functions: To instruct students in the Academy, assist Director and faculty in syllabus and curriculum development, performance preparation and participation, summer instruction, and administrative work associated with instructions.

General Responsibilities:

Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

Required Performance:

• Teach classes, both on a regular basis and as a substitute
• Respond to Staff requests regarding availability
• Oversee performances of students in collaboration with faculty and leadership
• Choreograph and/or stage repertoire for any and all assigned classes
• Teach warm up classes as needed
• Encourage the emotional well-being, as well as the technical and artistic development of students and their skills, assessing their achievements and weaknesses, and sharing this information with the Student Ballet Mistress and Director of Ballet West Academy
• Ensure the students understand the need for and demonstrate the highest standards of behavior including responding positively and effectively to any problem, query, or complaint
• Teach ballet technique according to Ballet West Principles of Technique in year-round and summer programs as needed
• Prepare classroom curriculum in accordance with syllabus directives
• Teach dance courses conditioning, and the like as needed
• Rehearse academy performance material as needed
• Attend and assist with back stage duties as needed including Spring Performance, Ballet West Gala or other performance as requested
• Conference with parents when necessary
• Maintain roll books and progression sheets
• Prepare evaluations for students’ files, meetings with parents, evaluations and incident reports for inclusion into student files
• Consult with students when needed in conjunction with evaluations
• Serve as a team member in developing performance programing, summer workshop/intensive programing, and policies and procedures as needed
• Attend faculty and staff meetings and in-services when required
• Attend parent/student orientations as requested
• Attend professional development workshops as requested
• Serve as a team member on projects as assigned by Director

Qualifications

Education and Experience

• 5 years of codified dance instruction (performance experience can be considered in calculating experience)
• Basic computer skills
• Proficient in administrative especially Microsoft Office Suite

Knowledge, Skills and Physical Requirements

• Knowledge of various syllabi, teaching techniques
• Abilities- choreography, repetiteur
• Other characteristics – patience, intuition, creativity
• Flexible availability during rehearsal and production periods
• Ability to problem solve and deal with student emergencies including, but not limited to, injury and illness
• A passion for working with students of all ages
• Positive attitude and inspiring presence
• Sound interpersonal and team building skills
• Ability to work closely with the artistic, production, and management staff
  • Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
  • Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
  • Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
  • Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills
Additional language skills

Attitudes and Aptitudes

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

Reports to: Primary: Frederick Quinney Lawson Academy Director Secondary: Campus Principals

Staff reporting to this position: None

Major functions: To instruct students in the Academy, assist Director and faculty in syllabus and curriculum development, performance preparation and participation, summer instruction, and administrative work associated with instructions.

General Responsibilities:

Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

Required Performance:

• Teach classes, both on a regular basis and as a substitute
• Respond to Staff requests regarding availability
• Oversee performances of students in collaboration with faculty and leadership
• Choreograph and/or stage repertoire for any and all assigned classes
• Teach warm up classes as needed
• Encourage the emotional well-being, as well as the technical and artistic development of students and their skills, assessing their achievements and weaknesses, and sharing this information with the Student Ballet Mistress and Director of Ballet West Academy
• Ensure the students understand the need for and demonstrate the highest standards of behavior including responding positively and effectively to any problem, query, or complaint
• Teach ballet technique according to Ballet West Principles of Technique in year-round and summer programs as needed
• Prepare classroom curriculum in accordance with syllabus directives
• Teach dance courses conditioning, and the like as needed
• Rehearse academy performance material as needed
• Attend and assist with back stage duties as needed including Spring Performance, Ballet West Gala or other performance as requested
• Conference with parents when necessary
• Maintain roll books and progression sheets
• Prepare evaluations for students’ files, meetings with parents, evaluations and incident reports for inclusion into student files
• Consult with students when needed in conjunction with evaluations
• Serve as a team member in developing performance programing, summer workshop/intensive programing, and policies and procedures as needed
• Attend faculty and staff meetings and in-services when required
• Attend parent/student orientations as requested
• Attend professional development workshops as requested
• Serve as a team member on projects as assigned by Director

Qualifications

Education and Experience

• 5 years of codified dance instruction (performance experience can be considered in calculating experience)
• Basic computer skills
• Proficient in administrative especially Microsoft Office Suite

Knowledge, Skills and Physical Requirements

• Knowledge of various syllabi, teaching techniques
• Abilities- choreography, repetiteur
• Other characteristics – patience, intuition, creativity
• Flexible availability during rehearsal and production periods
• Ability to problem solve and deal with student emergencies including, but not limited to, injury and illness
• A passion for working with students of all ages
• Positive attitude and inspiring presence
• Sound interpersonal and team building skills
• Ability to work closely with the artistic, production, and management staff
  • Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
  • Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
  • Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
  • Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills
Additional language skills

Attitudes and Aptitudes

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

We are seeking a dedicated individual for a seasonal position running from October 21st to December 28th. The role offers a flexible schedule with 20-30 hours per week; however, due to the nature of the work, availability for evenings and weekends will be required during the month of December.

Reports to: Manager of Retail Sales and Boutique

Job Purpose: Under the direction of the Boutique Manager, coordinates retail sales activities for the company. This includes sales to the public at performances, online, offsite, and to Academy families. The Retail Sales and Boutique Associate assists in developing, selecting, and purchasing merchandise which reflects the Ballet West brand and maximizes profit in support of Ballet West programs and activities.

Duties and Responsibilities: 

• Processes and fulfills web, phone, walk-up, and inter-office orders.
• Assists in the management of The Boutique at Ballet West during performances, to include re-stocking between performances.
• Receives shipments, inputs product data, and assists with the tagging of merchandise.
• Effectively help with training volunteers to provide exemplary customer service to Boutique customers
• Assists with Inventory Control.
• Establishes and maintains effective relationships with customers, vendors, employees, volunteers, and others by building rapport, listening to their needs and being approachable.

Qualifications:

• Experience in retail sales, customer relations, and strong computer skills are required.
• Ability to solve practical problems and interpret instructions written and orally.
• Ability to work within Windows environment, specifically Word and Excel, is required.
• Ability to travel.
• Flexible schedule—Due to the nature of Ballet West’s business (performing arts organization), work requires employees to be available to work after hours and some weekends.
• Valid Driver’s License.

Working Conditions: The noise level in the work environment is usually moderate. There may be a significant amount of physical activity required. Because some travel will be involved, the employee may be exposed to varying work environments. Due to the nature of the work, after hours and some weekends will be necessary.

Physical Requirements: While performing the duties of this job, the employee is regularly required to write, type, talk, and listen. The employee is frequently required to sit; stand; walk; stoop; reach; bend; kneel; crouch, or crawl. The employee must occasionally lift and/or move objects up to 25 pounds in weight.

Applicants are required to submit a portfolio demonstrating their photography and videography work to be considered for this position.

Reports to: Visual Manager

Duties and Responsibilities: 

Now in our 61st season, we are poised to take on an ambitious slate of artistic programming, to expand our educational resources that reach a broader community, while prioritizing vital investment in infrastructure.

The role of the Visual Coordinator is to support the visual brand of Ballet West through videography and photography. This position will work closely with the teams in marketing, development, community outreach, and the Frederick Quinney Lawson Ballet West Academy. Work location will vary based on the project; specific work hours (time of day) may vary. Responsibilities include, but are not limited to:

• Promotional video creation for season and individual productions.
• Television spots for each production, as budgeted for.
• Video for grant submissions and sponsors
• Photos and video of rehearsals, including guests for promotional use.
• Various Photo and Video requests as needed, for promotions and events, including, but not limited to: merchandise, Nutcracker Magic, the annual Spring Soiree, and various other development events.
• Various Photo and Video requests as needed by the Ballet West Academy, including, but not limited to academy performances, showcases, classes, students, and the summer intensive.
• Fielding requests for photos and video distributed to media and other outside organizations.

Qualifications:

• Must have a minimum of five years working in dance photography and videography, including editing
• Strong communication skills
• Analytical comprehension and attention to detail
• Project management and organization skills
• Strong interpersonal skills and the ability to multi-task
• Knowledge of ballet and the arts, very helpful
• Wants to have fun and push the boundaries of how the arts serves our local and global communities
• Must have car and valid driver’s license
• Must submit a portfolio with cover letter

Working Conditions and Expectations:

• Support the department’s culture of Accountability, Ownership, and Efficiency.
• The ability to work some evenings and weekends when Ballet West performs or has events.

Reports to: Annual Giving Manager

Duties and Responsibilities:
The External Affairs Database Coordinator supports the Fundraising and Marketing Teams, including the Senior Director, External Affairs, and the Executive Director. Tracks, forecasts, and reconciles fundraising revenue, compiling weekly and monthly financial reports for internal teams, and the Board of Directors. Leads administration and management of donor database, implementing practices to systematize departmental needs in tandem with database. Processes and generates receipts for all contributions received. Supports communication with donors regarding contribution history, payments, and events, and participates in event execution.

• Database Coordination – Spearhead Fundraising and Marketing Team’s usage of Ballet West’s donor database (Tessitura). Identify opportunities for increased efficiency of recordkeeping, accuracy of information input, and new initiatives based on departmental needs. Lead implementation and internal training with fundraising and marketing team members.
  - Manage integration and upkeep of DonorSearch data in Tessitura;
  - Manage various departmental and organizational Tessitura needs, including but not limited to: List generation; Constituent account maintenance; Membership organization set-up, maintenance; Facilitate and lead team trainings on useful topics; external affairs liaison with Patron Services for set-up, maintenance of fundraising-related TNEW pages
  - Serve as fundraising liaison for Ballet West at Tessitura Advisory Group (TAG)
  - Assist other fundraising team members in plans “rollover,” duplicating needed existing plans into the next fiscal year
  - Utilize Tessitura Network website and documentation for training and learning opportunities
  - Responsible for assisting in donor and prospect research and reporting
  - Provide regular analysis of database trends
  - Maintain updated donors lists for the website, playbills, and other publications
  - Work with Marketing and Patron Services teams to pull fundraising-specific data sets related to season subscription renewals, including the renewal mailing for existing subscribers, the acquisition mailing for new subscribers, and both the website and TNEW site.
   
• Gift Entry and Receipting – Maintain accurate historical records of all gifts received and ensure timely donor acknowledgment.
  - Daily entry of donations into database; properly code donations for reconciliation and tracking purposes
  - Produce tax receipts in a timely manner for all donations
  - Generate annual year-end summary for open pledges
   
• Financial Tracking, Forecasting & Reconciliation – Maintain accurate financial records in harmony with Finance Department, as well as accurate forecasts both for internal needs and as benchmarks for organizational planning. Serve as liaison as needed for extracting financial information from the database.
  - Revenue tracking in database; ensure reconciliation with the finance department
  - Record in database pledge payments and gifts received
  - Maintain an internal record of any gifts received that are to be temporarily restricted by time, purpose, or a combination thereof, including by marking as “restricted” for a defined time period
  - Work with fundraising team members to maintain accurate forecasts to use alongside reconciled for Board of Directors financial report; the total cash forecast for the year in the board report should match the total cash forecast in the month-by-month cash flow document
   
• Event Support – Provide support at events throughout season.

Qualifications:

• Tessitura (or other CRM database) software proficiency, preferred
• Financial non-profit literacy, preferred
• Analytical comprehension and attention to detail
• Project management and organization skills
• Strong interpersonal skills and the ability to multi-task
• Excellent writing and proofreading abilities, recommended
• Knowledge of ballet and the arts very helpful
• A four-year college degree and a minimum of three years related experience
• Strong communication skills

Working Conditions and Expectations:

• Actively participates in and contributes to a dynamic culture that fosters teamwork, accountability, trust and respect
• The ability to work some evenings and weekends when Ballet West performs or has events.
• At all times, upholds the ethical and confidentiality guidelines the Association of Professional Researchers for Advancement (APRA).

Reports to: Business Operations Manager​

FLSA Status: Non-Exempt, hourly, part-time. Full time options available for those who
also have skills as an instructor.

Staff reporting to this position: Volunteers

Major functions: To effectively represent Ballet West in carrying out the mission of the
Academy, providing a ​ prestigious level of customer service while overseeing all
administrative functions of the assigned campus.

General Responsibilities:
Abide by Ballet West policies as explained in the Employee Handbook giving special
attention to the Code of Conduct, be on time to work each day as scheduled, and
embody the Ballet West values.

Required Performance:

• Greet visitors to the campus, respond to clientele with warmth, efficiency, patience, and energy.
• Assist local staff and Campus Principal in the coordination of student performances if needed.
• Help to monitor account balances and financial transactions (e.g., tuition, fees, petty cash, boutique shop, etc.).
• Maintain student attendance, records, and enrollment data for the campus, providing accurate reporting.
• Oversee student and parent volunteers when necessary, by providing tasks to ensure productivity.
• Respond to inquiries from a variety of means by phone, email and/or in-person providing tours, open houses, and assisting in promotional events to encourage enrollment and student retention.
• Maintain and teach the correct use of the Ballet West Academy student management system. Run all reports applicable to students, personnel, and placement (e.g., awards, critical information, etc.).
• In coordination with the Campus Principal and Academy Senior Operations Manager, maintain weekly campus studio schedules with up-to-date staffing, and approved outside rentals.
• Administer first aid and medication to students who are under the direction of health professional to meet immediate health care needs.
• Maintain inventories of supplies and materials (e.g., general supplies, equipment, boutique, facility management, etc. ), while ensuring facility standards according to policy and local laws.
• Complete any other assignments given by supervisor/s.
• Willing to work at our different campus locations, including the Ballet Centre, Trolley Corners, Park City, and Utah County depending on coverage needed.

Qualifications

Education and Experience:

• High school diploma
• 1 year experience in an administrative or customer service role
• Proficient in the Windows environment, especially Microsoft Office Suite Knowledge, Skills and Physical Requirements
• Ability to work well under deadlines, independently and collaboratively.
• Excellent written and verbal communication skills, expressing commitment to the mission.
• Maintain emotional control and stability in all activities of this position for the safety and well-being of students, clientele, and fellow team members.
• The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this position:
• Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
• Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
• Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
• Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills:

• Possess musical, dance, and/or education training; assist in classes and complement staff as necessary.

Attitudes and Aptitudes:

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

Duties and Responsibilities: 
The Digital Marketing Coordinator will support the Marketing Department with the coordination of external communications including social media, website maintenance, marketing emails, community calendars listings, online reviews, etc. This person will be the department’s day-to-day liaison with our Digital Agency who manages Ballet West’s and Ballet West Academy’s display advertising, paid social media campaigns, and Google Grant. Additionally, this position will provide analytics for campaign optimization and will assist with administrative duties as needed. Responsibilities include, but are not limited to:

• Main point of contact with the company’s Digital Agency, coordinating paid social advertising campaigns and assisting with Google Grant account monitoring

• Curates stories and pictures for social media, including creating vibrant video content

• Works closely with other departments including: Graphic Design, Ballet West Academy, Patron Services, and Development

• Produces and posts organic content that is timely, informative, and persuasive

• Stays current on emerging social media sites and communication technologies

• Using WordFly, oversees list management and creates and deploys marketing and fundraising emails for the company.

• Monitors opens, clicks, opt-outs, and bounce rates, and makes adjustments for optimal engagement, inbox delivery, and revenue generation

• Monitors BW’s online presence and assists in keeping the Ballet West website current and functional

• Frequently posts and monitors accounts on online community calendars such as Visit Salt Lake, Now Playing Utah, Yelp, Wikipedia, and SpinGo

• Explores additional digital platforms not currently being used by BW

• Assists the Marketing Manager and Project Manager with budget monitoring by tracking and submitting invoices.

• Includes administrative duties such as scheduling meetings, scanning, copying, digital filing, expense reporting, ordering supplies, and providing graphics and photography to internal and external partners.

• Works performances and events which may take place evenings and/or weekends.

• Other duties as assigned

Qualifications:

• Knowledge of fundamental office support, including marketing principles and practices as normally acquired through a bachelor’s degree in marketing, Communications, or other related field.

• Minimum 2 years’ experience in the areas of administrative support, with advertising, market research, public relations, direct mail, and digital marketing preferred.

• Knowledgeable regarding best practices for Facebook, Instagram, Twitter, email marketing, etc.

• Solid analytical comprehension.

• Computer literacy in a Windows environment and database management required.

• High level of Microsoft Office competency including Excel, Word, and Powerpoint.

• Knowledge of web platforms and WordFly a plus.

• Ability to work within a diverse team with varying levels of experience to produce highest-quality marketing materials.

• Ability to self-manage while executing complex deadline-oriented projects. Solid project management skills and organization skills needed. Ability to pay close attention to detail.

• Completes tasks on time. Double checks work for consistency and accuracy.

• Excellent writing, proofreading, and editing skills required.

• Knowledge of ballet and the arts helpful.

• Previous nonprofit or cultural arts experience preferred.

Working Conditions and Expectations:
The noise level in the work environment is usually moderate. There may be a significant amount of physical activity required. Because some travel will be involved, the employee may be exposed to varying work environments. Due to the nature of the work, after hours and some weekends will be necessary.