Employment

Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 


job openings


Ballet West Academy Managing Director

Reports to: Executive Director

Job Purpose

Under the direction of the Academy/Executive Director, the Academy Managing Director oversees the Academy’s administrative functions, employees, and budget.  Key responsibilities include, but are not limited to:

  • Managing Academy finances, in collaboration with Campus Administrators
  • Overseeing entire registration processes for both school year and summer programs, in coordination with Campus Administrators and Summer Intensive coordinator
  • Administering Academy human resources in coordination with Ballet West’s Director of Human Resources
  • Coordinating logistical aspects of student productions, student and teacher schedules, and daily Academy functions
  • Collaborating with Academy artistic leadership to define and execute strategic planning initiatives
  • Managing student data and online database
  • Designing and implementing Academy Policies and Procedures
  • Managing faculty human resources and faculty handbook

Duties and Responsibilities

  • Finances
    • Performs financial analysis and works with Academy Director in making key programming decisions.
    • In collaboration with Academy Director prepares detailed annual budget of over $3,400,000.
    • Provides up-to-date income and expense projections to Academy and Executive Directors each month.
    • Maintains pacing reports to track tuition income during key registration periods.
    • Prepares Academy financial statements for mid-year and year-end audits.
  • Accounting
    • Processes and tracks all Academy income and expenses.
    • Maintains communication with Ballet West Chief Financial Officer regarding all significant income and expenses.
  • Registration/Student Data
    • Supervises Campus Administrators in the use of the iClassPro registration system.
    • Works with the Marketing Department to make appropriate updates to Academy web pages throughout the year.
    • Processes registration forms and payments.
  • Student/Family Relations and Communications
    • Prepares registration communications to families.
    • Composes and sends weekly newsletters and other communications as needed to families.
    • In collaboration with Academy Director coordinates preparation and distribution of spring student evaluations and placement recommendations.
    • Works with families on special situations, financial concerns, and student policies.
  • Human Resources
    • In collaboration with Academy Director and Ballet West Director of HR prepares teacher contracts for school year and summer programs.
    • Assists Campus Administrators with securing substitute teachers and tracks all subs, cancelled classes, holidays, etc., for payroll purposes.
    • Coordinates hiring and evaluation of all Academy administrative staff.
    • In collaboration with the Academy Director coordinates faculty curriculum meetings and faculty yearly evaluations.
  • Strategic Planning
    • Collaborates with Academy Director, Artistic Director and Executive Director to define and execute strategic planning initiatives.
    • Participates in Academy Committee meetings and Ballet West Board meetings.

Qualifications

Bachelors degree or higher in business or non-profit administration, or 5+ years in office management

  • Experience managing and scheduling a large and geographically diverse staff
  • Proficiency in Microsoft Office, and online database tools.
  • Able to work both collaboratively and proactively
  • Able to remain calm under pressure and maintain a sense of humor
  • Knowledge of basic accounting practices
  • Knowledge of ballet a strong plus

Working Conditions

Standard office environment, but would require travel on a weekly basis to the satellite campuses.

Physical Requirements

General mobility in office areas.  Ability to operate data processing and other office equipment.  Ability to lift up to 20 lbs. Excellent written and verbal communication skills.

Direct Reports

Each Campus Administrator would report directly to the Administrative Manager

Ballet West is an Equal Opportunity Employer