Employment

Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 


job openings


 

Director of Company Management

REPORTS TO 
Executive Director and Artistic Director

JOB PURPOSE
The Director of Company Management (DCM) serves as the primary liaison between dancers and Ballet West staff by vetting dancers’ concerns and fielding questions from staff members about the dancers’ schedules and availability. The DCM explores performance opportunities and future tour bookings and manages tour travel. The DCM also manages budgets and negotiates artistic and music licenses. Manages Company Management Coordinator.

DUTIES AND RESPONSIBILITIES

Dancer Contact
– Prepares dancers’ employment contracts
– Attends annual artistic evaluations
–  Acts as a point of contact for dancers about benefits and responsibilities
–  Interprets and carries out the conditions of the contract between dancers and their union organization
–  Prepares visa paperwork
– Manages weekly dancer payroll
–  Attends and prepares for union negotiations (AGMA)

Wellness Program 
– Oversees and manages dancer and staff wellness program
–  Liaison for physical therapy, nutrition, chiropractic, acupuncture, yoga, Pilates, and sports psychology
– Files Workers Compensation claims

Tour Coordination
– Makes travel arrangements
– Prepares travel documents for staff and dancers
– Prepares touring licenses
– Prepares documents for international tours including tax forms
– Corresponds with potential presenters about Ballet West and Ballet West II touring capabilities and availability
– Attends booking conferences
– Travels with the dancers and staff on touring appearances
– Drives tour vehicles

Budgeting 
– Creates and tracks budget for Artistic Department, Company Dancer Department, Ballet West II, and Music Department (+4 million annually)

Licensing
– Negotiates and prepares intellectual property licenses for Artistic and Music departments

QUALIFICATIONS
– Strong knowledge of dance or performing arts preferred
– Valid driver’s license and passport is required at all times.
– Ability to read and interpret common financial reports and legal documents
– Ability to respond to common inquiries or complaints from Staff, Artists, Trustees, regulatory agencies and members of the community
– Ability to prepare documents that conform to prescribed style and format
– Ability to effectively and concisely represent information to upper management, public, and Board of Trustees
– Ability to write clearly and convey message(s) concisely and effectively
– Mastery of basic mathematical skills including addition, subtraction, division in all units of measure, using whole numbers, common fractions and decimals necessary for work with budgets
– Ability to compute rate, ratios and percentages and to draw and interpret graphs.
– Knowledge of the Windows environment, specifically Word and Excel is essential

WORKING CONDITION
The Employee is at times required to travel nationally and internationally. Because some travel is involved, the employee may be exposed to varying work environments. Time off and vacations must be approved by the Executive Director

PHYSICAL REQUIREMENTS
The Employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus and to see in low-light situations.

Special Events & Benefits Coordinator

  • Special Event Management
    • Work with Chief Development Officer and Director of Major Gifts to design fundraising events and donor stewardship experiences.
    • Responsible for researching and creating event budgets; managing revenue and expenses to meet fundraising goals.
    • Prepare marketing plans for events; work with Communications Director to create social media strategy; collaborate with Videographer for all event related film requirements; work with graphic designer to create the event’s look/feel for print and electronic promotional uses.
    • Collaborate with Artistic Director, Director of Operations, Company Manager, Marketing Manager, in curating and executing event details.
    • Liaise with third party contractors and schedule volunteers; and oversee operational management of all events.
    • Track all invitations and RSVP’s in Tessitura, to ensure proper database management.
    • Manage beverage inventory and other event materials/resources.
    • Coordinate donor events when Ballet West is on tour; private dinners/receptions, excursions, etc.
  • Donor Benefit Fulfillment Support
    • Assist in fulfilling donor benefits for Heritage Club, Corporate Council (and Trade Partners) and Foundation. This includes, but not limited to: ticketing benefits, performance and artist sponsorship benefits, advertisement placements, venue signage, holiday memento benefits, and in-studio invitations and RSVP’s.
    • Track contractual agreements and benefits to be fulfilled.
  • In-Kind Corporate Contract Solicitation and Management   
    • Work with departments to identify in-kind needs and create a solicitation plan to fulfill these needs.
    • Renew current in-kind donors for their continued support.
    • Manage contract draft and approval process.
    • Manage contractual benefits.
  • Coordinate Mailings & Special Projects
    • Coordinate annual individual giving mailings to donors: New Season packets, holiday annual appeal, holiday memento mailing, and summer intensive mailing, acquisition and renewal mailings.
    • Support CDO and Director of Major Gifts with special projects

Other Requirements

  • At least three years of event management and/or working in a nonprofit development role
  • Access/use of to a car; valid driver’s license
  • Completion of a four-year degree
  • Some nights and weekends are requested to work
  • Detailed oriented

Outbound Telemarketing and Telefunding Representative

Department: Marketing 

Reports to: Patron Services Manager

FLSA Status: Part-Time, Hourly

Revised: May 2021

Summary

Our summer position runs from June to August and offers hands-on experience in Telemarketing and Telefunding while delivering meaningful customer experiences. You will be responsible for making (primarily) outbound calls, and taking inbound calls and actively up-selling, while advising other part-time callers, in the goal to increase Ballet West 2021/22 subscriptions and donations.

This is a part time position that offers a great deal of flexibility and remote work. Our sales office is located in Salt Lake City, and our office hours are Monday-Friday from 10:00am-5:00pm.

The base pay is $10 per hour for up to 20 hours per week with the potential to make up to $40 an hour with weekly bonus and incentives.

Essential Duties and Responsibilities:

  • Sells ticket packages to patrons and solicits donations/ season tickets via outbound phone calls
  • Helps meet pre-determined goals for ticket sales, promotions and contributions
  • Follow-up with clients as needed
  • Identify potential group and corporate sale prospects
  • Helps maintain complete and accurate customer records
  • Assists in preparing direct mail projects
  • Other duties as assigned by the Patron Services Coordinator

Qualifications

  • Prior telemarketing and telefunding experience;
  • Excellent interpersonal, customer service, written and verbal communication;
  • Ability to work independently and as part of a team;
  • High level of professionalism and grace under pressure;
  • Courteous attitude and strong listening skills;
  • Ability & willingness to make numerous outbound cold calls with a high energy level;
  • Commitment to setting and achieving goals;
  • Strong desire to succeed;
  • Excellent phone and computer skills
  • Previous experience with Tessitura ticketing system preferred.
  • Passion for the arts is desired.

Education and/or Experience

Experience in customer relations in a call center/floor environment required. Experience in ticket sales, telemarketing/telefunding and a background in dance or arts is preferred but not required. High School Diploma required.

Ballet West is an Equal Opportunity Employer (EOE).

Contact

Submit your resume and letter of interest to:

Natalie Thorpe
Patron Services Manager
Ballet West
NThorpe@BalletWest.org

Communications & Publications Manager

REPORTS TO: Senior Director, External Affairs

JOB PURPOSE
This is the Ballet West’s primary story collector and storyteller, broadening the community’s knowledge and understanding of The Company.

DUTIES AND RESPONSIBILITIES

COMMUNICATIONS

WORKS WITH MEDIA TO REACH TICKET BUYERS, SUPPORTERS AND STAKEHOLDERS

  • Pitches stories to print, television, and alternative media outlets
  • Maintains excellent relations with media personalities, producers, directors, writers, editors, etc.
  • Drafts press releases for all productions, events, and works to keep the Company’s name always in the news cycle
  • Coordinates media interviews with executives, dancers, artistic and administrative staff
  • Storyboards live television opportunities and guides guests and host
  • Acts as “host of the Company” while any media is on campus
  • Cultivates new media connections
  • Manages media lists for PR distribution
  • Provides talking points for senior staff as needed for media or public appearances

 

PUBLICATIONS

MANAGEMENT OF CREATIVE SERVICES

  • Manages publication and creative design and creation process
  • Manages Graphic Designer and Photographer/Videographer, plus any freelance professionals as needed
  • Partners with the team to provide creative direction for collateral including digital publications, playbills, brochures, mailers, flyers, magazines, annual reports and any other creative collateral needed by any department

DIGITAL PUBLICATIONS: WEBSITE, EMAIL, AND SOCIAL MEDIA

  • Writes content as needed for all website pages for the main company and Academy
  • Writes email content as needed for all communications, including an internal company e-newsletter
  • In coordination with the Digital Marketing Coordinator and BW’s digital marketing partner agency, maintains, creates, and curates a calendar of institutional stories with pictures and video for social media
  • Writes content that is timely, informative, and persuasive
  • Helps produce vibrant video content
  • Is knowledgeable about ‘best practices’ for Facebook, Twitter, Instagram, etc.

OVERSEE PRODUCTION OF PLAYBILLS

  • Writes, collects, and edits content from several departments for delivery to publisher
  • Works with Executive Director and Artistic Director on their playbill letters
  • Works efficiently to get approval of drafts from all department heads
  • Maintains Artists and Choreographers biographical information, in a concise, updated format

WRITES AND PUBLISHES FRONT ROW, BALLET WEST’S MEMBERSHIP MAGAZINE

  • Pitches editorial content to executives for quarterly magazine
  • Researches topic, or interviews subjects for articles
  • Writes and edits articles
  • Partners with designer on content flow, look and feel

PUBLISHES ANNUAL REPORT

  • Works with Department Heads to collate reports and stories from previous year
  • Curates stories and statistics and writes content to succinctly present campaigns and initiatives
  • Works with designer to present Company in a flattering manner

COLLABORATES WITH ALL BALLET WEST DEPARTMENTS

  • Works to promote BWA accomplishments (I.e. YAGP and new teachers)
  • Works with Education and Outreach to find interesting stories for the media
  • Assists Education and Outreach with video projects
  • Searches for stories among the crew, costuming, wardrobe, and ticketing offices.

OTHER RESPONSIBLITIES

ENGAGED WITH COMMUNITY PARTNERS

  • Builds and reinforces brand name through relationships with Community Partners, such as Downtown Alliance, Visit Salt Lake, Salt Lake Chamber, Rotary Clubs, edcUtah, and other organizations.
  • Maintains good relationships with IATSE, AGMA, and AF of M.

MISC:

  • Posts up-to-the-minute casting before every performance
  • Splits Front-of-house duties
  • Updates website with Company news
  • Informs board and staff of press ‘hits’

QUALIFICATIONS

  • Minimum three years in closely related communications field
  • Ability to self-manage and triage projects
  • Excellent writing skills
  • Outstanding  proofreading skills
  • Sense of humor
  • Strong interpersonal skills
  • Genuine love for others
  • Cheerful attitude
  • Precise attention to detail
  • Knowledge of ballet and the arts is helpful

WORKING CONDITIONS 

Weekend and evening work as required.

PHYSICAL REQUIREMENTS 

Ability to lift and carry of boxes up to 20 lbs.

DIRECT REPORTS

Graphic Designer, Photographer/Videographer

Graphic Designer

REPORTS TO: Senior Director, External Affairs

JOB PURPOSE
The ideal candidate thrives in a face-paced, high-project-volume creative environment, has a strong sense of urgency, and is someone who works independently with moderate supervision. This person has a strong design background and design aesthetic and a strong working knowledge of the creative process. This person is a highly-skilled communicator who is experienced in bridging the space between brand requirements and creative execution.

DUTIES AND RESPONSIBILITIES

  •  Ensure all creative projects are delivered on-time, within budget, and meeting high quality.
  • Manages creative services functions to bring marketing messages to life.
  •  Develops effective and persuasive creative materials across digital and printed media.
  • Adheres to and manages the brand & style guide standards, web standards, graphic standards, tone of voice, and design best practices.
  • Manages, maintains, and edits graphic files, photography, and videos.
  • Manages workflow and production timelines for design projects across all departments.
  • Requests and negotiates proposals with printing and mail house vendors.
  • Represents Ballet West during select performances as front of house staff.

QUALIFICATIONS

EDUCATION:
Four-year degree in graphic design or visual communications preferred.

EXPERIENCE:

  •  5+ years of creative experience
  • High proficiency with Adobe Creative Suite and Microsoft Office applications
  • Proficiency in HTML, PHP, CSS coding a plus
  • Proficiency in WordPress with experience in managing website content.
  • Goal-oriented working style with an ability to work in a fast-paced environment
  • Marketing agency background a strong plus
  • Hands-on experience with printing processes, file preparation, and conducting press checks

KNOWLEDGE, SKILLS & ABILITIES:

  •  Ability to brainstorm individually and in groups to create marketing campaigns
  • Ability to develop marketing programs and strategies from concept to tactical execution
  • Ability to work with technology to deliver and manage marketing efforts
  • Attention to detail yet able to develop and understand high-level strategies
  •  Ability to work with a diverse group of people
  • Demonstrated ability to successfully execute complete projects, handle numerous projects and prioritize workload
  • Availability for extended work hours if needed on occasion

Donor Research Internship (unpaid)

MENTORED BY: Data Development Manager

PRIMARY FUNCTION: Donor prospect research, research report preparation, research data management

SKILLS LEARNED: Hands on experience in researching donor prospects and building cultivation strategies with the development team.

Internship Responsibilities

  • Under the mentorship of the Data Development Manager, learn how to research and identify prospective donors for our annual gifts, project support, and campaign gifts.
  • Help identify donor interest with program support and strategize with the development team on the approach.
  • Provide weekly written report research findings and update donor database profile.

Qualifications

  • Be a “self-starter.”
  • Strong communication skills.
  • Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.

Term & Compensation

  • Unpaid internship
  • Part-time; approx.10 hours a week
  • 6 months; February – July 17, 2021
  • Strong interpersonal skills and the ability to multi-task
  • Knowledge of ballet and the arts very helpful

Working Conditions & Expectations

  • Flexible hours; Work from home
  • Facilitate weekly research meetings
  • Prepare weekly status reports
  • At all times, uphold the ethical and confidentiality guidelines the Association of Professional Researchers for Advancement (APRA).

Physical requirements

Nothing extreme; long periods of sitting at a desk.

Artistic Operations Manager/ Assistant to the Artistic Director

Reports To 
Artistic Director

Job Purpose
The position of Artistic Operations Manager of Ballet West encompasses both the responsibilities of assisting the Artistic Director, managing the Artistic Department operations. 

Duties and Responsibilities

  • Coordinate, manage, produce, distribute, and post artistic calendars and artists daily schedules
  • Coordinate, produce, proofread, and distribute production casting.
  • Provide administrative support for the  Artistic Director including screening calls, taking messages, communicating with dancers, auditionees, and guests as well as proof- reading, distributing and posting letters, memos, documents, and communications.
  • Plan artistic receptions and dinners as needed.
  • Arrange travel and lodging for Artistic Director and Artistic Staff as needed.
  • Coordinate with different companies and guest artists about appearances and events, timing/travel/receipts
  • Create expense reports for Artistic Director and Artistic Staff as needed.
  • Take production notes during tech and dress rehearsals for Artistic Director, Artistic Staff, and guest Choreographers and Stagers as requested.
  • Deliver production notes from Artistic Director to dancers / crew.
  • Serve as primary point of contact for dancers’ time off and guesting requests, sick days.
  • Manage communicating all casting changes and adjustments as needed.
  • During performances, manage cast changes resulting from injuries or illness and updating entire staff on changes, either in person or remotely.
  • Be on call for all dancers to call / text with injuries / illness / scheduling questions
  • Be on call for Artistic Director and Artistic Staff
  • Manage all open call  and private auditions in collaboration with Artistic Director and update website with audition information
  • Coordinate inter-departmental needs concerning dancers, including events, meeting, etc.

Qualifications
Excellent written and verbal communication skills, including use of Microsoft office products to create professional correspondence, presentations and reports; Exceptional organizational skills including an ability to prioritize and manage multiple projects and be accountable to project deliverables; Ability to work well under deadlines; ability to work independently; Passionate commitment to Ballet West’s mission, strategic direction and vision. Confidentiality and discretion required.

Working Conditions
Weekend and evening work is often, required particularly during performance times. Remote work is often allowed at the discretion of Artistic Director. Travel for auditions and tours is occasionally required at the Artistic Director’s discretion.

Receptionist, FQL Ballet West Academy Peggy Bergmann Park City Campus (part-time)

Reports to: Frederick Quinney Lawson Academy Managing Director
Staff reporting to this position: Administrative Assistant/s (Assigned), Volunteers
Major functions: To effectively represent Ballet West in carrying out the mission of the FQL Peggy Bergmann Park City campus, provide a high level of customer service for parents, students and guests.

General Responsibilities
Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

I. Required Performance

1. Greet visitors to the campus, respond to clientele with warmth, efficiency, patience, and energy.
2. Approve timesheets for all faculty, receptionists, and accompanist at their assigned campus.
3. Maintain student attendance, records, and enrollment data for the campus, providing accurate reporting.
4. Oversee student and parent volunteers, tracking hours and providing tasks to ensure productivity.
5. Respond to inquiries from a variety of means by phone, email and/or in-person providing tours, open houses, and assisting in promotional events to encourage enrollment and student retention.
6. In coordination with the Campus Principal and Academy Managing Director, maintain weekly campus studio schedules with up-to-date staffing, enrollment, and approved outside rentals.
7. Administer first aid and medication to students who are under the direction of health professional to meet immediate health care needs.
8. Maintain inventories of supplies and materials (e.g., general supplies, equipment, boutique, facility management, etc.), while ensuring facility standards according to policy and local laws.
9. Complete any other assignments given by supervisor/s.

II. Qualifications

A. Education and Experience

1. High school diploma; college degree preferred
2. 1-2 years’ experience in an administrative role
3. Proficient in the Windows environment, especially Microsoft Office Suite

B. Knowledge, Skills and Physical Requirements

1. Ability to work well under deadlines, independently and collaboratively.
2. Excellent written and verbal communication skills, expressing commitment to the mission.
3. Maintain emotional control and stability in all activities of this position for the safety and well-being of students, clientele, and fellow team members.
4. The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this position:

A. Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
B. Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
C. Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
D. Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

C. Preferred Skills

1. Possess musical, dance, and/or education training; assist in classes and complement staff as necessary.

D. Attitudes and Aptitudes

● Is honest and embraces Ballet West Academy’s mission and values
● Has energy, confidence, and enthusiasm
● Is friendly and will work patiently with children and other people
● Works as a team member with supervisors and peers
● Possesses a strong work ethic and desire to support Ballet West curriculum and methods

Ballet West embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We strongly encourage women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Ballet West is an equal opportunity employer. Applicants will not be discriminated against due to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.