Employment

Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 


job openings


Director of Production and Lighting Coordinator

Reports to: Artistic Director and Executive Director

Job purpose

The Director of Production and Lighting Coordinator (DOPLC) oversees and ensures the successful operations of the Production Department, directly supervises the Production Stage Manager, Assistant Production Manager, production staff, costume shop staff, stage management staff, all designers, and the IATSE local crews. The DOPLC also works with the Director of Costume Production to create and manage the costume department budget and acts as the primary contact between the production department and the artistic and executive staffs. This position requires that the individual work well within deadlines and under pressure both as an effective team member and independently on assigned projects.

Duties and responsibilities

  • Coordinate and supervise all aspects of scheduling, staffing, budgeting, and planning for the production department.
  • Prepare and manage budgets for the Production Department, including costume and scenery production.
  • Produce seasonal weekly schedule for production staff detailing future projects.
  • Produce and maintain the company production calendar, in concert with all other departments, and distribute as necessary to all departments.
  • Manage financial matters for the production department, including annual budgets (local programs and touring); check requests for vendors.
  • Oversee all lighting needs, including maintaining lighting plots for productions in the repertoire, recreating lighting for revivals, and assisting guest lighting designers as needed.
  • Manage and execute the design of special effects, including pyrotechnics.
  • Research feasibility, practicality and availability of season selections of proposed productions for planning and budgeting purposes; make initial contacts with designers, licensees and owners of the particular productions.
  • Initiate agreements for design personnel (lighting designers, lighting directors, wig masters, make-up artists, etc.,); hire seasonal production personnel.
  • Work in conjunction with the Associate Director of Company Operations on production staff tour travel and accommodation requirements and technical aspects of touring.
  • Act as primary production department liaison between the Salt Lake County Arts and Cultural and Ballet West.
  • Assist with annual Academy productions as needed.
  • Attend management and general staff meetings.
  • Oversee rental of Ballet West’s scenic and/ or costume goods to other ballet companies, producing ground plans, rental agreements and invoices.
  • Oversee studio maintenance and repair at all locations.
  • Other duties as assigned.

Additional Duties and responsibilities

  • If needed, gives presentations and tours at events and donor functions.
  • Assist other Ballet West departments with special needs (events, etc.).
  • Interact with co-workers in the spirit of cooperation, collaboration and teamwork.
  • Maintain a positive attitude toward change.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and demonstrate exceptional organizational skills in managing all aspects of production while delivering the highest possible production values for Ballet West performances. The requirements listed below are representative of the knowledge, skill and/or ability required.

Qualifications include:

  • Undergraduate degree preferred but not required.
  • Experience as a technical director, production manager, or production supervisor.
  • A minimum seven years of theatrical production management or experience at a professional level, preferably ballet.
  • Must possess strong computer skills and an ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook.
  • Requires excellent written and oral communication skills, the ability to manage multiple projects from various locations (office, in theatre, and on tour).
  • Must be able to work well under pressure and remain extremely organized.
  • A working knowledge of a CAD type program is a plus (Vectorworks is preferred).
  • Knowledge of audio/video control and recording systems and operations is helpful.
  • Valid Passport and Driver’s License required.
  • Ability to travel nationally and internationally.

Working conditions

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Director of Production. The noise level in the work environment is usually moderate. Because some travel may be involved, the employee may be exposed to varying work environments.

Physical requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is frequently required to stand, walk, stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus. Low level or night vision is required.

Direct reports

  • Production Stage Manager
  • Assistant Production Manager
  • Production Staff
  • Costume Shop Staff
  • Stage Management Staff
  • All Designers
  • IATSE Local Crews

Academy Internship Program (unpaid)

I. Background

The Frederick Quinney Lawson Ballet West Academy, the official school of Ballet West, is a 501(c)(3) nonprofit with four campuses in downtown Salt Lake City, Park City, and Lehi. Ballet West Academy is Utah’s premier source of dance training providing the highest caliber of ballet instruction to the pre-professional student as well as those who wish to gain a deeper understanding of this beautiful and demanding art form. In order to achieve this goal, Ballet West created the Internship Program. The Academy Intern will work directly with the Academy Managing Director and Academy Director. This is an excellent opportunity for a highly organized and motivated individual to develop skills in nonprofit development work and ultimately learn the essentials of running a ballet.

II. Responsibilities

  • Conducting research on industry news, individual, foundation, curriculum, and teaching methodologies
  • Maintaining donor and grant databases and files, including calendaring deadlines, logging donations, generating and sending donor acknowledgments, logging donor appreciation efforts
  • Supporting the creation, development, and dissemination of marketing collateral to support Ballet West Academy performances
  • Assisting Campus Principals with scheduling rehearsals, staging, and events in coordination with the Academy Director
  • Assisting staff with the monthly Academy newsletter and community outreach
  • Assisting administrative staff with managing special events (e.g., summer intensive, guest teaching) and general development efforts (e.g., raffles, fundraisers)
  • Supporting staff with logistics associated with special events, including assisting with the creation of invitation list, all logistics, soliciting sponsors, communicating with venue and vendors
  • Tracking and evaluating all development efforts
  • Assist guest instructors to Ballet West with a schedule, support and touring of the studios
  • Working with the Managing Academy Director on researching larger Ballet West initiatives (e.g., master classes, workshops, showcases)

III. Qualifications

  • Be responsible, flexible, hard‐working, ethical, and committed to the mission of Ballet West Academy
  • Possess a high level of organizational skills and be detail-oriented
  • Possess solid oral and written communication skills
  • Be skilled at a variety of computer skills, e.g., Microsoft Word, Excel, and Google Suite (Sheets, Docs, Slides) are mandatory; knowledge of dance theory, ballet, social media marketing, web development, and graphic design is a plus.
  • Be able to operate standard office equipment (fax, photocopier, etc.)
  • Be able to juggle multiple tasks
  • Possess an interest in a nonprofit career ‐ particularly in ballet
  • Consent to a background check and have a current driver’s license with clean driving record.

Time Commitment
Minimum of 15 hours per week; minimum 3-month commitment, with 6 months desirable.

Compensation
This is an unpaid position. There is an opportunity for school credit if allowed by the college/university of the applicant. Position offers an excellent opportunity to work on substantive projects in the arts and can result in a great reference.

IV. To Apply

Email cover letter and resume to the Academy Managing Director at sspainhour@balletwest.org, with a Re: line of “Application for Academy Intern”

Chief Marketing Officer

The Chief Marketing Officer (CMO) is a highly critical position at Ballet West, responsible for more than 40% of Ballet West’s earned revenue. The position reports directly to the Executive Director and works closely with the Artistic Director to ensure consistency with branding BW.
The CMO will:

Strategic/Long-term

  • Develop a vision for BW’s marketing and sales efforts that communicates the character, ideals, and mission of the organization to a wide range of patrons, donors, employees, and other stakeholders
  • Provide consistent and clear leadership to the marketing, sales, and communications team
  • Inspire the team with passion, respect and an openness to new ideas and approaches
  • Continue professional development by participating in field and industry activities (conferences, professional groups, seminars, courses, etc.) to ensure that new ideas and methods are introduced to BW on an ongoing basis
  • Establish and maintain companywide standards for written and graphic communications in printed, verbal or electronic forms
  • Create and implement audience development marketing plans, including research on target audiences, market trends, and performing arts/non-profit trends using focus groups, surveys, and industry data, and
  • Build and cultivate collaborative relationships with industry leaders, board members, media, government and city officials, key business partners, promotional partners, performing arts organizations, and community leaders

Season Planning and Execution

  • Oversee creation of season timeline and calendars in consultation with team managers and other department heads
  • Oversee the development and execution of comprehensive advertising, promotion publicity plans, and single ticket campaigns for all BW programming
  • Oversee the development of all collateral marketing in support of all BW productions and public events
  • Establish ticket sales goals by production and ticket type during budgeting process and forecast sales on a regular basis in coordination with team mangers
  • Develop departmental expense budgets, and
  • Provide summary reports to the Executive Director, senior managers, Board of Directors

Ongoing Activities

  • Oversee company website, including content, design, maintenance, e-commerce, and promotion
  • Oversee management and coordination of outside consultants
  • Oversee social media campaigns, including Facebook, Twitter, company blog, and email communication
  • Oversee customer/patron complaints and expedite customer service issues in coordination with Patron Services Manager

CANDIDATE QUALIFICATIONS AND QUALITIES
The ideal candidate for the position of Chief Marketing Officer will have:

  • Demonstrated excellence in verbal and written communication skills
  • Familiarity with ballet repertoire and the entertainment industry
  • Solid business computer skills, including intermediate Microsoft Word and Excel skills
  • Working knowledge of Tessitura and database management
  • Minimum ten years of experience in marketing, sales, and/or public relations field, preferably in a senior leadership position
  • Demonstrated ability to lead, manage and guide a team of diverse marketing and sales professionals
  • Bachelor’s degree in communications, marketing, public relations, journalism or a related filed from an accredited college or university
  • Excellent analytical skills to create, read and analyze multiple sources of data to determine action
  • Passion for data and the importance of data-driven decisions and a thorough understanding of performance marketing
  • Agency experience and knowledge of Adobe InDesign and Photoshop a plus.

Ballet West is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”