Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 

job openings


Special Events & Benefits Coordinator

  • Special Event Management
    • Work with Chief Development Officer and Director of Major Gifts to design fundraising events and donor stewardship experiences.
    • Responsible for researching and creating event budgets; managing revenue and expenses to meet fundraising goals.
    • Prepare marketing plans for events; work with Communications Director to create social media strategy; collaborate with Videographer for all event related film requirements; work with graphic designer to create the event’s look/feel for print and electronic promotional uses.
    • Collaborate with Artistic Director, Director of Operations, Company Manager, Marketing Manager, in curating and executing event details.
    • Liaise with third party contractors and schedule volunteers; and oversee operational management of all events.
    • Track all invitations and RSVP’s in Tessitura, to ensure proper database management.
    • Manage beverage inventory and other event materials/resources.
    • Coordinate donor events when Ballet West is on tour; private dinners/receptions, excursions, etc.
  • Donor Benefit Fulfillment Support
    • Assist in fulfilling donor benefits for Heritage Club, Corporate Council (and Trade Partners) and Foundation. This includes, but not limited to: ticketing benefits, performance and artist sponsorship benefits, advertisement placements, venue signage, holiday memento benefits, and in-studio invitations and RSVP’s.
    • Track contractual agreements and benefits to be fulfilled.
  • In-Kind Corporate Contract Solicitation and Management   
    • Work with departments to identify in-kind needs and create a solicitation plan to fulfill these needs.
    • Renew current in-kind donors for their continued support.
    • Manage contract draft and approval process.
    • Manage contractual benefits.
  • Coordinate Mailings & Special Projects
    • Coordinate annual individual giving mailings to donors: New Season packets, holiday annual appeal, holiday memento mailing, and summer intensive mailing, acquisition and renewal mailings.
    • Support CDO and Director of Major Gifts with special projects

Other Requirements

  • At least three years of event management and/or working in a nonprofit development role
  • Access/use of to a car; valid driver’s license
  • Completion of a four-year degree
  • Some nights and weekends are requested to work
  • Detailed oriented

Digital Marketing Coordinator

Reports to: Marketing Manager

Job Purpose: The Digital Marketing Coordinator will support the Marketing Department with the coordination of external communications including social media, website maintenance, marketing emails, community calendars listings, online reviews, etc. This person will be the department’s day-to-day liaison with our Digital Agency who manages Ballet West’s and Ballet West Academy’s display advertising, paid social media campaigns, and Google Grant. Additionally, this position will provide analytics for campaign optimization, and will assist with administrative duties as needed.  

Duties and Responsibilities

  • Maintains centralized digital content strategy and schedule for Ballet West (BW) and Ballet West Academy (BWA)
  • Creates and maintains a system of pixel tracking and reporting for all online activity
  • Main point of contact with the company’s Digital Agency
    • Creates and oversees campaign content calendars
    • Coordinates content creation for paid social media advertising
      • Curates stories and pictures for social media
      • Helps produce vibrant video content
  • Writes post copy that is timely, engaging, and persuasive
  • Circulates content for approval
  • Provides dynamic lists for campaign targeting
  • Works closely with graphic designer to provide Digital Agency with various sizes of display advertising creative as needed
  • Assists Digital Agency with Google Grant account monitoring
  • Assists with organic social media posting on BW and BWA platforms
    • Produces and posts organic content that is timely, informative, and persuasive
    • Programs content so that it is timely and effective
    • Stays current on emerging social media sites and communication technologies
    • Manages and provides detailed monthly and campaign level reporting and provides recommendations for future tactics.
  • Using WordFly, creates and deploys marketing and fundraising emails for the company.
    • Writes and edits email copy
    • Works with Graphic Designer to create appropriately sized creative
    • Oversees list management
    • Tests web links, proofs, and circulates for approvals
    • Monitors opens, clicks, opt-outs, and bounce rates, and makes adjustments for optimal engagement, inbox delivery, and revenue generation
  • Monitors BW’s online presence
  • Assists the marketing department in keeping the Ballet West website current and functional
  • Frequently posts events on free online community calendars such as Visit Salt Lake, Now Playing Utah, Yelp, and SpinGo
    • Monitors online reviews on websites such as Yelp and Facebook
    • Explores additional digital platforms not currently being used by BW
    • Updates Wikipedia pages for accuracy
  • Other Support
    • Assists the Marketing Manager with budget monitoring by tracking and submitting invoices.
    • Includes administrative duties such as scheduling meetings, scanning, copying, digital filing, expense reporting, ordering supplies, providing graphics and photography to internal and external partners
    • Works performances and events which may take place evenings and/or weekends.
    • Other duties may be assigned.


  • Knowledge of fundamental office support, marketing principles and practices as normally acquired through a Bachelor’s Degree in Marketing, Communications, or other related field.
  • Minimum 2 years’ experience in the areas of administrative support, with advertising, market research, public relations, direct mail, and digital marketing preferred.
  • Knowledgeable of best practices for Facebook, Instagram, Twitter, email marketing, etc.
  • Solid analytical comprehension.
  • Computer literacy in a Windows environment and database management required. High level of Microsoft Office competency including Excel, Word, and Powerpoint.
  • Knowledge of WordPress and WordFly a plus.
  • Ability to work within a diverse team with varying levels of experience to produce the highest quality marketing materials.
  • Ability to self-manage while executing complex deadline-oriented projects. Solid project management skills and organization skills needed. Ability to pay close attention to detail.
  • Completes tasks on time. Double-checks work for consistency and accuracy.
  • Excellent writing, proofreading, and editing skills required.
  • Knowledge of ballet and the arts helpful.
  • Previous non-profit or cultural arts experience preferred.

Ballet West is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Stage Manager and Production Operations Coordinator

Reports to: Director of Production and Production Stage Manager

Job Purpose: Assists in production operations and stage management duties. Primary responsibilities include: assist with managing the production needs and services for Ballet West, Ballet West II (BWII) and the Academy, and coordinate production needs for Marketing and Development programs, performances, and events.

Duties and Responsibilities

Production Operations Coordinator Primary Duties:

  • Facilitate production operations for all BW, BWII, and Academy productions, performances, events and tours from design and planning stages to execution and post-mortem, as
  • Assist in management of production budgets, payroll, timekeeping, purchasing and record keeping for BW, BWII and Academy, including producing and submitting check requests, and maintain budget vs. actual spreadsheets for all projects.
  • Work with the Director of Production to participate in design processes for BW, BWII and the Academy, including:
    • Maintain production department calendars and schedules;
    • Prepare and submit bids, estimates, and proposals in coordination with Director of Production;
    • Assist Director of Production to facilitate communication between design teams and construction
  • Coordinate transfer and touring freight and trucking logistics for BW, BWII and the Academy, and any other ancillary events, as directed.
  • Assist, as directed, in supervision of production and/or event staff for BW, BWII, the Academy, and ancillary events, projects, and
  • Assist with projects as assigned by Director of Production

Stage Management Primary Duties:

  • Serve as the primary Stage Manager for all BWII and Academy performances and events, including:
  • Produce all necessary running paperwork;
  • Produce and/or updating production schedules for all BWII and Academt performances and events;
  • Assist with the set-up and strike of the performance space (laying marley, distributing costumes, etc.);
    • Assist with active transportation of all production gear;
    • Call/ supervise all performances;
    • Produce performance logs for all performances and events;
    • Participate in any post-mortem meetings for these performances and events, if scheduled.
    • Serve as the stage manager, under direct supervision of the Production Stage Manager, for all BW performances of full-length ballets, i.e., The Nutcracker, Swan Lake, Romeo & Juliet, etc., including:
    • Run backstage stage right for all onstage rehearsals and performances;
    • Assist the Production Stage Manager with running paperwork as necessary;
    • Maintain safety backstage reporting any issues to the Production Stage Manager.

      Ballet West job descriptions are not intended as comprehensive or exhaustive lists of duties to be performed, but rather as a tool for providing structure to individuals charged with completing certain functions of the organization.

      This job description does not constitute a contract or offer of employment and does not change or affect the at-will status of the employee employed in this position.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and demonstrate exceptional organizational skills in managing all aspects of production while delivering the highest possible production values for Ballet West, Ballet West II and Academy performances. The requirements listed below are representative of the knowledge, skill and/or ability required.

Qualifications include:

  • Undergraduate degree preferred but not
  • Experience as a stage manager, technical director, production manager, or production
  • A minimum three years of theatrical production management or experience at a professional level, preferably
  • Must possess strong computer skills and an ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook.
  • Requires excellent written and oral communication skills, the ability to manage multiple projects from various locations (office, in theatre, and on tour).
  • Must be able to work well under pressure and remain extremely organized, while maintaining a sense of humor.
  • A working knowledge of a CAD type program is a plus (Vectorworks is preferred).
  • Knowledge of audio/video control and recording systems and operations is helpful.
  • Valid Passport and Driver’s License Ability to drive large box trucks is a plus.
  • Ability to travel nationally and internationally


Working Conditions

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Stage Manager. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working environment may often be considered extreme in regards to noise, light (bright or dark), and fumes.

Because some travel is involved, the employee may be exposed to varying work environments.


 Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The Employee is frequently required to sit. The employee is frequently required to stand, walk, stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 75 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, low light vision, and the ability to adjust and focus.


Direct Reports

  • Production staff/ crew for BWII and Academy performances, ancillary events and programs
  • BWII performers – supervisor while in performance

Donor Research Internship (unpaid)

MENTORED BY: Data Development Manager

PRIMARY FUNCTION: Donor prospect research, research report preparation, research data management

SKILLS LEARNED: Hands on experience in researching donor prospects and building cultivation strategies with the development team.

Internship Responsibilities

  • Under the mentorship of the Data Development Manager, learn how to research and identify prospective donors for our annual gifts, project support, and campaign gifts.
  • Help identify donor interest with program support and strategize with the development team on the approach.
  • Provide weekly written report research findings and update donor database profile.


  • Be a “self-starter.”
  • Strong communication skills.
  • Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.

Term & Compensation

  • Unpaid internship
  • Part-time; approx.10 hours a week
  • 6 months; February – July 17, 2021
  • Strong interpersonal skills and the ability to multi-task
  • Knowledge of ballet and the arts very helpful

Working Conditions & Expectations

  • Flexible hours; Work from home
  • Facilitate weekly research meetings
  • Prepare weekly status reports
  • At all times, uphold the ethical and confidentiality guidelines the Association of Professional Researchers for Advancement (APRA).

Physical requirements

Nothing extreme; long periods of sitting at a desk.

Academy Internship Program (unpaid)

I. Background

The Frederick Quinney Lawson Ballet West Academy, the official school of Ballet West, is a 501(c)(3) nonprofit with four campuses in downtown Salt Lake City, Park City, and Lehi. Ballet West Academy is Utah’s premier source of dance training providing the highest caliber of ballet instruction to the pre-professional student as well as those who wish to gain a deeper understanding of this beautiful and demanding art form. In order to achieve this goal, Ballet West created the Internship Program. The Academy Intern will work directly with the Academy Managing Director and Academy Director. This is an excellent opportunity for a highly organized and motivated individual to develop skills in nonprofit development work and ultimately learn the essentials of running a ballet.

II. Responsibilities

  • Conducting research on industry news, individual, foundation, curriculum, and teaching methodologies
  • Maintaining donor and grant databases and files, including calendaring deadlines, logging donations, generating and sending donor acknowledgments, logging donor appreciation efforts
  • Supporting the creation, development, and dissemination of marketing collateral to support Ballet West Academy performances
  • Assisting Campus Principals with scheduling rehearsals, staging, and events in coordination with the Academy Director
  • Assisting staff with the monthly Academy newsletter and community outreach
  • Assisting administrative staff with managing special events (e.g., summer intensive, guest teaching) and general development efforts (e.g., raffles, fundraisers)
  • Supporting staff with logistics associated with special events, including assisting with the creation of invitation list, all logistics, soliciting sponsors, communicating with venue and vendors
  • Tracking and evaluating all development efforts
  • Assist guest instructors to Ballet West with a schedule, support and touring of the studios
  • Working with the Managing Academy Director on researching larger Ballet West initiatives (e.g., master classes, workshops, showcases)

III. Qualifications

  • Be responsible, flexible, hard‐working, ethical, and committed to the mission of Ballet West Academy
  • Possess a high level of organizational skills and be detail-oriented
  • Possess solid oral and written communication skills
  • Be skilled at a variety of computer skills, e.g., Microsoft Word, Excel, and Google Suite (Sheets, Docs, Slides) are mandatory; knowledge of dance theory, ballet, social media marketing, web development, and graphic design is a plus.
  • Be able to operate standard office equipment (fax, photocopier, etc.)
  • Be able to juggle multiple tasks
  • Possess an interest in a nonprofit career ‐ particularly in ballet
  • Consent to a background check and have a current driver’s license with clean driving record.

Time Commitment
Minimum of 15 hours per week; minimum 3-month commitment, with 6 months desirable.

This is an unpaid position. There is an opportunity for school credit if allowed by the college/university of the applicant. Position offers an excellent opportunity to work on substantive projects in the arts and can result in a great reference.

IV. To Apply

Email cover letter and resume to the Academy Managing Director at sspainhour@balletwest.org, with a Re: line of “Application for Academy Intern”


Ballet West is an equal opportunity employer
. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”