Employment

Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 


job openings


 

Special Events & Benefits Coordinator

  • Special Event Management
    • Work with Chief Development Officer and Director of Major Gifts to design fundraising events and donor stewardship experiences.
    • Responsible for researching and creating event budgets; managing revenue and expenses to meet fundraising goals.
    • Prepare marketing plans for events; work with Communications Director to create social media strategy; collaborate with Videographer for all event related film requirements; work with graphic designer to create the event’s look/feel for print and electronic promotional uses.
    • Collaborate with Artistic Director, Director of Operations, Company Manager, Marketing Manager, in curating and executing event details.
    • Liaise with third party contractors and schedule volunteers; and oversee operational management of all events.
    • Track all invitations and RSVP’s in Tessitura, to ensure proper database management.
    • Manage beverage inventory and other event materials/resources.
    • Coordinate donor events when Ballet West is on tour; private dinners/receptions, excursions, etc.
  • Donor Benefit Fulfillment Support
    • Assist in fulfilling donor benefits for Heritage Club, Corporate Council (and Trade Partners) and Foundation. This includes, but not limited to: ticketing benefits, performance and artist sponsorship benefits, advertisement placements, venue signage, holiday memento benefits, and in-studio invitations and RSVP’s.
    • Track contractual agreements and benefits to be fulfilled.
  • In-Kind Corporate Contract Solicitation and Management   
    • Work with departments to identify in-kind needs and create a solicitation plan to fulfill these needs.
    • Renew current in-kind donors for their continued support.
    • Manage contract draft and approval process.
    • Manage contractual benefits.
  • Coordinate Mailings & Special Projects
    • Coordinate annual individual giving mailings to donors: New Season packets, holiday annual appeal, holiday memento mailing, and summer intensive mailing, acquisition and renewal mailings.
    • Support CDO and Director of Major Gifts with special projects

Other Requirements

  • At least three years of event management and/or working in a nonprofit development role
  • Access/use of to a car; valid driver’s license
  • Completion of a four-year degree
  • Some nights and weekends are requested to work
  • Detailed oriented

Assistant Carpenter

DEPARTMENT: Production 

REPORTS TO: Head Carpenter, Director of Productions 

FLSA STATUS: Exempt 

SUMMARY:

Assist in the local operation of the Ballet West shop/warehouse.  Assist Head Carpenter in the running of Ballet West productions.  Assist with the load-in, load-out, set-up and run show. Directly supervise the car-loaders in the loading and unloading of the Carpenter and Floor trucks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Other duties may be assigned:

  • Assists with the organization and supervision of the load-in, load out, set-us and run of show for carpenter elements of all Ballet West productions.
  • Assists in the construction of all new scenery for Ballet West productions or other contracted organizations.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Other duties may be assigned.          

  • Help maintain an organized carpenter shop.
  • Assist Head Carpenter in creation of cost estimates for construction of new sets.
  • Assist Head Carpenter in the maintenance of inventory and manifests of scenic elements for all productions
  • Assist Head Carpenter in shipping and receiving of rental sets.
  • Able to act in the stead of the Head Carpenter should the need arrive.

SUPERVISORY RESPONSIBILITIES

Supervise sub-set of local carpenter crew in the unloading, set-up and running of all Ballet West productions.  Directly supervises all local union car-loaders in the loading of Carpenter and Floor trucks.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Ability to plan, manage, delegate and follow through on multiple tasks.
  • Ability to read and understand scaled ground plans.
  • Working knowledge of all contracts between Ballet West and the I.A.T.S.E. Union.

EDUCATION AND/OR EXPERIENCE

At least three years as qualified I.A.T.S.E. Journeyman, with an emphasis on Stage Carpentry.

Basic knowledge of all areas of stagecraft.

BUDGETING SKILLS
Understanding of budget preparation and reporting practices.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSE, REGISTRATIONS

  • Valid passport and driver’s License
  • Current I.A.T.S.E. Traveling Card

TECHNICAL/ COMPUTER SKILLS 

Ability to work within the Windows environment, specifically, Word, Excel, and Outlook

OTHER REQUIREMENTS

Ability to travel nationally and internationally.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this job are often strenuous, requiring extreme physical labor over long periods of time.  While performing the duties of this job, the employee is regularly required to write, type, talk or hear.  The employee is frequently required to sit.  The employee is frequently required to stand, walk, stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms.  The employee must occasionally lift and/or move objects up to 75 pounds in weight. Specific vision abilities is required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of Assistant Carpenter.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Working environment may often be considered extreme in regards to; temperature (extreme heat or cold), light (bright or dark), noise and fumes.

Because travel will be involved, the employee may be exposed to varying work environments.

TOURING/TIME OFF/ VACTION

The employee may be required to tour with the Company and travel intermittently throughout the year.  Time off and vacations, in accordance with Ballet West’s Personnel Policies and procedures must be approved by the Director of Production and will be subject to the Company’s performance, touring and rehearsal schedules.

SUMMARY STATEMENT

This position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.

Senior Director, External Affairs

The Senior Director, External Affairs (SDEA) is a highly critical position at Ballet West, responsible for overseeing all marketing, communications, and development operations for Ballet West and the Frederick Quinney Ballet West Academy. In this capacity, the SDEA generates nearly 75% of Ballet West’s operating revenue. This position reports directly to the Executive Director and also works with the Artistic Director to ensure the integration of patron loyalty with artistic planning.

The SDEA’s primary responsibility is to create strategy for generating and increasing life-time value from Ballet West patrons, consumers, or individuals and supervising the ongoing execution of this strategy. The SDEA will:

STRATEGIC/LONG-TERM

  • Develop a vision for BW’s marketing, sales, and fundraising efforts that communicates the character, ideals, and mission of the organization to a wide range of patrons, donors, employees, prospects, the greater intermountain region, and other stakeholders
  • Provide consistent and clear leadership to the marketing, sales, communications, and development teams and instill a team culture that achieves revenue and relationship targets and is curious and high-performing
  • Continue professional development by participating in field and industry activities (conferences, professional groups, seminars, courses, etc.) to ensure that new ideas and methods are introduced to BW on an ongoing basis
  • Establish and maintain company-wide standards for written and graphic communications in printed, verbal or electronic forms
  • Create and oversee audience development marketing plans, including research on target audiences, market trends, and performing arts/non-profit trends using focus groups, surveys, and industry data
  • Create and oversee fundraising plans for the Annual Fund including detailed plans for individual, corporate, foundation, government support and special events
  • Create and oversee special campaigns from time to time, including capital campaigns approved by the BW Board of Directors
  • Build and cultivate collaborative relationships with industry leaders, board members, donors, media, government and city officials, key business partners, promotional partners, performing arts organizations, and community leaders
  • Lead a team that embraces the ideals of diversity and inclusion, both internally and externally.

PLANNING AND EXECUTION

  • Oversee creation of season timeline and calendars in consultation with team managers and other department heads
  • Oversee the development and execution of comprehensive advertising, promotion publicity plans for subscription and single ticket campaigns for all Ballet West programs as well as BW Academy enrollment and tuition goals
  • Oversee the development of all collateral marketing in support of all Ballet West productions, fundraising campaigns, and public events
  • Establish ticket sales goals by production and ticket type during budgeting process and forecast sales on a regular basis in coordination with team mangers
  • Establish fundraising goals by category during budgeting process and forecast unearned revenue on a regular basis
  • Develop and oversee marketing and development expense budgets
  • Provide summary reports to the Executive Director, senior managers, and Board of Directors

ONGOING ACTIVITIES

  • Oversee company website, including content, design, maintenance, e-commerce, and promotion
  • Oversee management and coordination of outside consultants
  • Oversee digital engagement and marketing campaigns, including Facebook, Instagram, Twitter, Google Grant, programmatic advertising, and email communication
  • Oversee customer/patron complaints and expedite customer service issues in coordination with Patron Services Manager

CANDIDATE QUALIFICATIONS AND QUALITIES

The ideal candidate for the position of Senior Director, External Affairs, will have:

  • Minimum of 8 years in nonprofit performing arts or related industry
  • Demonstrated excellence in verbal and written communication skills
  • Familiarity with ballet repertoire and the entertainment industry
  • Solid business computer skills, including intermediate Microsoft Word and Excel skills
  • Working knowledge of Tessitura and database management
  • Experience in marketing, sales, and/or public relations field as well as fundraising, preferably in a senior leadership position
  • Demonstrated ability to lead, manage and guide a team of diverse marketing, sales and fundraising professionals
  • Bachelor’s degree in communications, marketing, public relations, journalism or a related filed from an accredited college of university
  • Excellent analytical skills to create, read and analyze multiple sources of data to determine action
  • Passion for data and the importance of data-driven decisions and a thorough understanding of performance marketing
  • Agency experience and knowledge of Adobe InDesign and Photoshop a plus.

Donor Research Internship (unpaid)

MENTORED BY: Data Development Manager

PRIMARY FUNCTION: Donor prospect research, research report preparation, research data management

SKILLS LEARNED: Hands on experience in researching donor prospects and building cultivation strategies with the development team.

Internship Responsibilities

  • Under the mentorship of the Data Development Manager, learn how to research and identify prospective donors for our annual gifts, project support, and campaign gifts.
  • Help identify donor interest with program support and strategize with the development team on the approach.
  • Provide weekly written report research findings and update donor database profile.

Qualifications

  • Be a “self-starter.”
  • Strong communication skills.
  • Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.

Term & Compensation

  • Unpaid internship
  • Part-time; approx.10 hours a week
  • 6 months; February – July 17, 2021
  • Strong interpersonal skills and the ability to multi-task
  • Knowledge of ballet and the arts very helpful

Working Conditions & Expectations

  • Flexible hours; Work from home
  • Facilitate weekly research meetings
  • Prepare weekly status reports
  • At all times, uphold the ethical and confidentiality guidelines the Association of Professional Researchers for Advancement (APRA).

Physical requirements

Nothing extreme; long periods of sitting at a desk.

Academy Internship Program (unpaid)

I. Background

The Frederick Quinney Lawson Ballet West Academy, the official school of Ballet West, is a 501(c)(3) nonprofit with four campuses in downtown Salt Lake City, Park City, and Lehi. Ballet West Academy is Utah’s premier source of dance training providing the highest caliber of ballet instruction to the pre-professional student as well as those who wish to gain a deeper understanding of this beautiful and demanding art form. In order to achieve this goal, Ballet West created the Internship Program. The Academy Intern will work directly with the Academy Managing Director and Academy Director. This is an excellent opportunity for a highly organized and motivated individual to develop skills in nonprofit development work and ultimately learn the essentials of running a ballet.

II. Responsibilities

  • Conducting research on industry news, individual, foundation, curriculum, and teaching methodologies
  • Maintaining donor and grant databases and files, including calendaring deadlines, logging donations, generating and sending donor acknowledgments, logging donor appreciation efforts
  • Supporting the creation, development, and dissemination of marketing collateral to support Ballet West Academy performances
  • Assisting Campus Principals with scheduling rehearsals, staging, and events in coordination with the Academy Director
  • Assisting staff with the monthly Academy newsletter and community outreach
  • Assisting administrative staff with managing special events (e.g., summer intensive, guest teaching) and general development efforts (e.g., raffles, fundraisers)
  • Supporting staff with logistics associated with special events, including assisting with the creation of invitation list, all logistics, soliciting sponsors, communicating with venue and vendors
  • Tracking and evaluating all development efforts
  • Assist guest instructors to Ballet West with a schedule, support and touring of the studios
  • Working with the Managing Academy Director on researching larger Ballet West initiatives (e.g., master classes, workshops, showcases)

III. Qualifications

  • Be responsible, flexible, hard‐working, ethical, and committed to the mission of Ballet West Academy
  • Possess a high level of organizational skills and be detail-oriented
  • Possess solid oral and written communication skills
  • Be skilled at a variety of computer skills, e.g., Microsoft Word, Excel, and Google Suite (Sheets, Docs, Slides) are mandatory; knowledge of dance theory, ballet, social media marketing, web development, and graphic design is a plus.
  • Be able to operate standard office equipment (fax, photocopier, etc.)
  • Be able to juggle multiple tasks
  • Possess an interest in a nonprofit career ‐ particularly in ballet
  • Consent to a background check and have a current driver’s license with clean driving record.

Time Commitment
Minimum of 15 hours per week; minimum 3-month commitment, with 6 months desirable.

Compensation
This is an unpaid position. There is an opportunity for school credit if allowed by the college/university of the applicant. Position offers an excellent opportunity to work on substantive projects in the arts and can result in a great reference.

IV. To Apply

Email cover letter and resume to the Academy Managing Director at sspainhour@balletwest.org, with a Re: line of “Application for Academy Intern”

 

Ballet West is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”