Reports to: Artistic Director and Executive Director
FLSA Status: Non-Exempt – Full-time
Prepared: April 2017
The Director of Production over sees and ensures the successful operations of the Production Department including budgeting. Directly supervises the Production Manager, Director of Costume Production, and Music Department staff, and indirectly (through the Production Manager) supervises all production staff, costume shop staff, stage management staff, all designers, and the IATSE local crews. Acts as the primary contact between the production department and the artistic and executive staffs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned:
- Coordinate and supervise all aspects of scheduling, staffing, budgeting, and future planning for the production, artistic, and music departments,
- Prepares and manages budgets for the Production Department, including costume and scenery production, music and artistic departments,
- Produce seasonal weekly schedule for production staff detailing future projects,
- Produce and maintain the company production calendar, in concert with all other departments, and distribute as necessary to all departments,
- Manage monetary matters for the production department, including annual budgets (local programs and touring); check requests for vendors; manage the Director of Production credit card account,
- Research, in advance, feasibility, practicality and availability of season selections of proposed productions for planning and budgeting purposes; Makes initial contacts with designers, licensees and owners of the particular productions,
- Initiates agreements for design personnel (lighting designers, lighting directors, wig masters, make-up artists, etc.,); hires seasonal production personnel,
- Work in conjunction with the Production Manager and Company Manager on production staff tour travel and accommodation requirements and technical aspects of touring,
- Secure licenses and grand rights for all recorded music used by Ballet West and Ballet West II for performances,
- Act as chief liaison between IATSE and AFM unions and Ballet West,
- Act as primary liaison between the Center for the Arts and Ballet West,
- Assist with annual Academy productions as needed,
- Attend Management and General Staff meetings,
- With the Music Director and Orchestra Contractor, sets schedule for all orchestra rehearsals,
- Schedules and coordinates all studio rental activities, including rental agreements.
- Oversee the rental of Ballet West’s scenic and/ or costume goods to other ballet companies, producing rental agreements and invoices,
- Acts as facility manager for Ballet West, managing the cleaning staff, and coordinating any studio maintenance and repair with the artistic and academy departments, at all locations.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned:
- If needed, gives presentations and tours at events and donor functions,
- Coordinate with music department on music rights and royalties,
- Assist other Ballet West departments with special needs (events, etc.),
- Interact with co-workers in the spirit of cooperation, collaboration and teamwork,
- Maintain a positive attitude toward change.
Directly and indirectly supervises all production personnel, and must have the ability to effectively delegate, coach and follow through on personnel management issues.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and demonstrate exceptional organizational skills in managing all aspects of production while delivering the highest possible production values for Ballet West performances. The requirements listed below are representative of the knowledge, skill and/or ability required.
EDUCATION and/or EXPERIENCE
Undergraduate degree preferred (not required, but job experience as a technical director, production manager, or production supervisor a must). 7-8 years of theatrical production management or experience at a professional level, preferably ballet.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, collective bargaining agreements, and procedure manuals. Ability to write routine reports and correspondence. Strong ability to speak effectively before groups.
Ability to add, subtract, multiply and divide in all units, using whole numbers, common fractions and decimals. Ability to compute rates, ratios and percentages. Understanding of budget preparation practices.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENCES, REGISTRATIONS
Valid Passport and Driver’s License
- Must possess strong computer skills and an ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook
- Requires excellent written and oral communication skills, the ability to manage multiple projects from various locations (office, in theatre, and on tour),
- Must be able to work well under pressure and remain extremely organized,
- A working knowledge of a CAD type program is a plus (Vectorworks is preferred)
- Knowledge of audio/ video control and recording systems and operations is helpful
Ability to travel nationally and internationally.
The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The Employee is frequently required to sit. The employee is frequently required to stand; walk; stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus. Low level or night vision is required.
The work environment characteristic described here are representative of those an employee may encounter while performing the essential functions of the Director of Production. The noise level in the work environment is usually moderate. Because some travel may be involved, the employee may be exposed to varying work environments
The Director of Production may be required to tour with the Company and travel intermittently throughout the year. Time off and vacations must be approved by the Artistic and Executive Directors and will be subject to the Company’s performance, touring and rehearsal schedules.
This position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.