Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 

job openings

Annual Giving Manager

Reports to: Chief Development Officer


The role of the Annual Giving Manager is to actively fundraise for Ballet West’s annual giving programs: Heritage Club, Membership, and Scholarship.  In addition, promote projects and capital campaigns to increase annual giving donations. Annual Giving Manager will be responsible to meet an annual budget goal, while providing elevated customer service and developing long-lasting relationships with donors.

  • Manage Heritage Club and Membership Programs
    • Work with Chief Development Officer and Major Gifts Officer to craft strategies for annual giving; responsible for achieving annual financial goals for donors below $10,000.
    • Identify, cultivate, solicit and steward new and renewed annual donors.
    • Utilize wealth screening tools, Board of Directors, and staff to identify prospects for new and/or elevated gifts; develop a pipeline of annual giving donors.
    • Manage direct mailings and work with the marketing department to create necessary materials, on time delivery and within budget.
    • Manage invitations and confirmations for donor stewardship experiences, such as in-studio invitations, Mr. C’s dinner, Breakfast at the Ballet, season unveiling event, backstage tours, Director Pointe invitations, etc.
    • Work with Development Coordinator on Membership solicitation, renewals, and benefit fulfillment.
    • Manage all individual donor fulfillment, including performance sponsorships and complimentary tickets, artist sponsorships, holiday gift, etc.; confirm and update recognition in playbill, Front Row, website, on-site signage, etc.
    • Ensure all donor records in the database are up to date and portfolio plans reflect accurate forecasts and recorded revenue.
  • Manages Ballet West Scholarship Fund
    • Work with Chief Development Officer to design a strategy in securing Academy scholarship support and meet annual revenue goal; activate approved strategy and track success.
    • Manage targeted scholarship fundraising events, including those that support Park City Latinx Scholarships. Assist with scholarship messaging as needed for Live PC Give PC, Social Media, etc; coordinate grant submission with Foundation and Government Manager.
    • Manage the process of inviting “Named Scholarship Donors” to work alongside Artistic Director and Academy Director in selecting annual scholarship; ensure website and onsite plaques are updated with annual scholarships; coordinate an introduction between scholarship donors and recipients, when prompted.
  • Other Support
    • Manages In Honor and In Memory gifts and recognition; renewal of gifts and ensure proper recognition in playbill and website.
    • Works with Board Liaison to ensure benefit fulfillment for Board of Trustees.
    • Collaborate with Development Coordinator in solidifying event dates and communication timeline for donors.
    • Delivery of Monthly Board Reports.
    • Attends and supports Ballet West Special Events, including but not limited to: intermission receptions, cast parties, fundraisers, donor salon events, etc. Assists with event execution onsite – load in/out, clean up, etc.


  • Must have a four-year college degree and a minimum of five years of fundraising experience
  • Must have car and valid driver’s license
  • Tessitura (or other CRM database) software proficiency, required
  • Financial non-profit literacy, requested
  • Analytical comprehension and attention to detail
  • Project management and organization skills
  • Strong interpersonal skills and the ability to multi-task
  • Ability to work with a highly motivated team of fundraisers
  • Excellent writing and proofreading abilities, recommended
  • Knowledge of ballet and the arts, very helpful
  • Wants to have fun and push the boundaries of how the arts serves our local and global communities


  • Active participant in creating a dynamic culture – Trust, Respect, Listen, Follow through, On-time, Strong Communication, Clear Expectations
  • Support the department’s culture of – Accountability, Ownership, Efficiency
  • The ability to work some evenings and weekends when Ballet West performs or has events.
  • At all times, uphold the ethical and confidentiality guidelines the Association of Professional Researchers for Advancement (APRA).

Graphic Designer

Reports to: Chief Marketing Officer


The ideal candidate thrives in a face-paced, high-project-volume creative environment, has a strong sense of urgency, and is someone who works independently with moderate supervision. This person has a strong design background and design aesthetic and a strong working knowledge of the creative process. This person is a highly-skilled communicator who is experienced in bridging the space between brand requirements and creative execution.


  • Ensure all creative projects are delivered on-time, within budget, and meeting high quality.
  • Manages creative services functions to bring marketing messages to life.
  • Develops effective and persuasive creative materials across digital and printed media.
  • Adheres to brand & style guide standards, web standards, graphic standards, tone of voice, and design best practices.
  • Manages, maintains, and edits graphic files, photography, and videos.
  • Helps to manage workflow for design projects across all departments.
  • Represent Ballet West during select performances as front of house staff



Four-year degree in graphic design or visual communications preferred.


  • 5+ years of creative experience
  • High proficiency with Adobe Creative Suite and Microsoft Office applications
  • Proficiency in HTML, PHP, CSS coding a plus
  • Goal-oriented working style with an ability to work in a fast-paced environment
  • Marketing agency background a strong plus
  • Hands-on experience with printing processes, file preparation, and conducting press checks


  • Ability to brainstorm individually and in groups to create marketing campaigns
  • Ability to develop marketing programs and strategies from concept to tactical execution
  • Ability to work with technology to deliver and manage marketing efforts
  • Attention to detail yet able to develop and understand high-level strategies
  • Ability to work with a diverse group of people
  • Demonstrated ability to successfully execute complete projects, handle numerous projects and prioritize workload
  • Availability for extended work hours if needed on occasion

Please submit a link to your portfolio or a PDF of samples of your work.

Director of Production and Lighting Coordinator

Reports to: Artistic Director and Executive Director

Job purpose

The Director of Production and Lighting Coordinator (DOPLC) oversees and ensures the successful operations of the Production Department, directly supervises the Production Stage Manager, Assistant Production Manager, production staff, costume shop staff, stage management staff, all designers, and the IATSE local crews. The DOPLC also works with the Director of Costume Production to create and manage the costume department budget and acts as the primary contact between the production department and the artistic and executive staffs. This position requires that the individual work well within deadlines and under pressure both as an effective team member and independently on assigned projects.

Duties and responsibilities

  • Coordinate and supervise all aspects of scheduling, staffing, budgeting, and planning for the production department.
  • Prepare and manage budgets for the Production Department, including costume and scenery production.
  • Produce seasonal weekly schedule for production staff detailing future projects.
  • Produce and maintain the company production calendar, in concert with all other departments, and distribute as necessary to all departments.
  • Manage financial matters for the production department, including annual budgets (local programs and touring); check requests for vendors.
  • Oversee all lighting needs, including maintaining lighting plots for productions in the repertoire, recreating lighting for revivals, and assisting guest lighting designers as needed.
  • Manage and execute the design of special effects, including pyrotechnics.
  • Research feasibility, practicality and availability of season selections of proposed productions for planning and budgeting purposes; make initial contacts with designers, licensees and owners of the particular productions.
  • Initiate agreements for design personnel (lighting designers, lighting directors, wig masters, make-up artists, etc.,); hire seasonal production personnel.
  • Work in conjunction with the Associate Director of Company Operations on production staff tour travel and accommodation requirements and technical aspects of touring.
  • Act as primary production department liaison between the Salt Lake County Arts and Cultural and Ballet West.
  • Assist with annual Academy productions as needed.
  • Attend management and general staff meetings.
  • Oversee rental of Ballet West’s scenic and/ or costume goods to other ballet companies, producing ground plans, rental agreements and invoices.
  • Oversee studio maintenance and repair at all locations.
  • Other duties as assigned.

Additional Duties and responsibilities

  • If needed, gives presentations and tours at events and donor functions.
  • Assist other Ballet West departments with special needs (events, etc.).
  • Interact with co-workers in the spirit of cooperation, collaboration and teamwork.
  • Maintain a positive attitude toward change.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and demonstrate exceptional organizational skills in managing all aspects of production while delivering the highest possible production values for Ballet West performances. The requirements listed below are representative of the knowledge, skill and/or ability required.

Qualifications include:

  • Undergraduate degree preferred but not required.
  • Experience as a technical director, production manager, or production supervisor.
  • A minimum seven years of theatrical production management or experience at a professional level, preferably ballet.
  • Must possess strong computer skills and an ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook.
  • Requires excellent written and oral communication skills, the ability to manage multiple projects from various locations (office, in theatre, and on tour).
  • Must be able to work well under pressure and remain extremely organized.
  • A working knowledge of a CAD type program is a plus (Vectorworks is preferred).
  • Knowledge of audio/video control and recording systems and operations is helpful.
  • Valid Passport and Driver’s License required.
  • Ability to travel nationally and internationally.

Working conditions

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Director of Production. The noise level in the work environment is usually moderate. Because some travel may be involved, the employee may be exposed to varying work environments.

Physical requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is frequently required to stand, walk, stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus. Low level or night vision is required.

Direct reports

  • Production Stage Manager
  • Assistant Production Manager
  • Production Staff
  • Costume Shop Staff
  • Stage Management Staff
  • All Designers
  • IATSE Local Crews

Academy Internship Program (unpaid)

I. Background

The Frederick Quinney Lawson Ballet West Academy, the official school of Ballet West, is a 501(c)(3) nonprofit with four campuses in downtown Salt Lake City, Park City, and Lehi. Ballet West Academy is Utah’s premier source of dance training providing the highest caliber of ballet instruction to the pre-professional student as well as those who wish to gain a deeper understanding of this beautiful and demanding art form. In order to achieve this goal, Ballet West created the Internship Program. The Academy Intern will work directly with the Academy Managing Director and Academy Director. This is an excellent opportunity for a highly organized and motivated individual to develop skills in nonprofit development work and ultimately learn the essentials of running a ballet.

II. Responsibilities

  • Conducting research on industry news, individual, foundation, curriculum, and teaching methodologies
  • Maintaining donor and grant databases and files, including calendaring deadlines, logging donations, generating and sending donor acknowledgments, logging donor appreciation efforts
  • Supporting the creation, development, and dissemination of marketing collateral to support Ballet West Academy performances
  • Assisting Campus Principals with scheduling rehearsals, staging, and events in coordination with the Academy Director
  • Assisting staff with the monthly Academy newsletter and community outreach
  • Assisting administrative staff with managing special events (e.g., summer intensive, guest teaching) and general development efforts (e.g., raffles, fundraisers)
  • Supporting staff with logistics associated with special events, including assisting with the creation of invitation list, all logistics, soliciting sponsors, communicating with venue and vendors
  • Tracking and evaluating all development efforts
  • Assist guest instructors to Ballet West with a schedule, support and touring of the studios
  • Working with the Managing Academy Director on researching larger Ballet West initiatives (e.g., master classes, workshops, showcases)

III. Qualifications

  • Be responsible, flexible, hard‐working, ethical, and committed to the mission of Ballet West Academy
  • Possess a high level of organizational skills and be detail-oriented
  • Possess solid oral and written communication skills
  • Be skilled at a variety of computer skills, e.g., Microsoft Word, Excel, and Google Suite (Sheets, Docs, Slides) are mandatory; knowledge of dance theory, ballet, social media marketing, web development, and graphic design is a plus.
  • Be able to operate standard office equipment (fax, photocopier, etc.)
  • Be able to juggle multiple tasks
  • Possess an interest in a nonprofit career ‐ particularly in ballet
  • Consent to a background check and have a current driver’s license with clean driving record.

Time Commitment
Minimum of 15 hours per week; minimum 3-month commitment, with 6 months desirable.

This is an unpaid position. There is an opportunity for school credit if allowed by the college/university of the applicant. Position offers an excellent opportunity to work on substantive projects in the arts and can result in a great reference.

IV. To Apply

Email cover letter and resume to the Academy Managing Director at sspainhour@balletwest.org, with a Re: line of “Application for Academy Intern”


Ballet West is an equal opportunity employer
. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”