Ballet West Administration

Ballet West Administration offices are located in the Jessie Eccles Quinney Ballet Centre, adjacent to the Janet Quinney Lawson Capitol Theatre in downtown Salt Lake City.  All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 

job openings


Digital Marketing Coordinator

Reports to: Marketing Manager


The Digital Marketing Coordinator will support the Marketing Department with the coordination of external communications including social media, website maintenance, marketing emails, community calendars listings, online reviews, etc. This person will be the department’s day-to-day liaison with our Digital Agency who manages Ballet West’s and Ballet West Academy’s display advertising, paid social media campaigns, and Google Grant. Additionally, this position will provide analytics for campaign optimization, and will assist with administrative duties as needed.  


  • Maintains centralized digital content strategy and schedule for Ballet West (BW) and Ballet West Academy (BWA)
  • Creates and maintains a system of pixel tracking and reporting for all online activity
  • Main point of contact with the company’s Digital Agency
    • Creates and oversees campaign content calendars
    • Coordinates content creation for paid social media advertising
      • Curates stories and pictures for social media
      • Helps produce vibrant video content
  • Writes post copy that is timely, engaging, and persuasive
  • Circulates content for approval
  • Provides dynamic lists for campaign targeting
  • Works closely with graphic designer to provide Digital Agency with various sizes of display advertising creative as needed
  • Assists Digital Agency with Google Grant account monitoring
  • Assists with organic social media posting on BW and BWA platforms
    • Produces and posts organic content that is timely, informative, and persuasive
    • Programs content so that it is timely and effective
    • Stays current on emerging social media sites and communication technologies
    • Manages and provides detailed monthly and campaign level reporting and provides recommendations for future tactics.
  • Using WordFly, creates and deploys marketing and fundraising emails for the company.
    • Writes and edits email copy
    • Works with Graphic Designer to create appropriately sized creative
    • Oversees list management
    • Tests web links, proofs, and circulates for approvals
    • Monitors opens, clicks, opt-outs, and bounce rates, and makes adjustments for optimal engagement, inbox delivery, and revenue generation
  • Monitors BW’s online presence
  • Assists the marketing department in keeping the Ballet West website current and functional
  • Frequently posts events on free online community calendars such as Visit Salt Lake, Now Playing Utah, Yelp, and SpinGo
    • Monitors online reviews on websites such as Yelp and Facebook
    • Explores additional digital platforms not currently being used by BW
    • Updates Wikipedia pages for accuracy
  • Other Support
    • Assists the Marketing Manager with budget monitoring by tracking and submitting invoices.
    • Includes administrative duties such as scheduling meetings, scanning, copying, digital filing, expense reporting, ordering supplies, providing graphics and photography to internal and external partners
    • Works performances and events which may take place evenings and/or weekends.
    • Other duties may be assigned.


  • Knowledge of fundamental office support, marketing principles and practices as normally acquired through a Bachelor’s Degree in Marketing, Communications, or other related field.
  • Minimum 2 years’ experience in the areas of administrative support, with advertising, market research, public relations, direct mail, and digital marketing preferred.
  • Knowledgeable of best practices for Facebook, Instagram, Twitter, email marketing, etc.
  • Solid analytical comprehension.
  • Computer literacy in a Windows environment and database management required. High level of Microsoft Office competency including Excel, Word, and Powerpoint.
  • Knowledge of WordPress and WordFly a plus.
  • Ability to work within a diverse team with varying levels of experience to produce the highest quality marketing materials.
  • Ability to self-manage while executing complex deadline-oriented projects. Solid project management skills and organization skills needed. Ability to pay close attention to detail.
  • Completes tasks on time. Double-checks work for consistency and accuracy.
  • Excellent writing, proofreading, and editing skills required.
  • Knowledge of ballet and the arts helpful.
  • Previous non-profit or cultural arts experience preferred.

Ballet West is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Graphic Designer

Reports to: Chief Marketing Officer


The ideal candidate thrives in a face-paced, high-project-volume creative environment, has a strong sense of urgency, and is someone who works independently with moderate supervision. This person has a strong design background and design aesthetic and a strong working knowledge of the creative process. This person is a highly-skilled communicator who is experienced in bridging the space between brand requirements and creative execution.


  • Ensure all creative projects are delivered on-time, within budget, and meeting high quality.
  • Manages creative services functions to bring marketing messages to life.
  • Develops effective and persuasive creative materials across digital and printed media.
  • Adheres to brand & style guide standards, web standards, graphic standards, tone of voice, and design best practices.
  • Manages, maintains, and edits graphic files, photography, and videos.
  • Helps to manage workflow for design projects across all departments.
  • Represent Ballet West during select performances as front of house staff



Four-year degree in graphic design or visual communications preferred.


  • 5+ years of creative experience
  • High proficiency with Adobe Creative Suite and Microsoft Office applications
  • Proficiency in HTML, PHP, CSS coding a plus
  • Goal-oriented working style with an ability to work in a fast-paced environment
  • Marketing agency background a strong plus
  • Hands-on experience with printing processes, file preparation, and conducting press checks


  • Ability to brainstorm individually and in groups to create marketing campaigns
  • Ability to develop marketing programs and strategies from concept to tactical execution
  • Ability to work with technology to deliver and manage marketing efforts
  • Attention to detail yet able to develop and understand high-level strategies
  • Ability to work with a diverse group of people
  • Demonstrated ability to successfully execute complete projects, handle numerous projects and prioritize workload
  • Availability for extended work hours if needed on occasion

Please submit a link to your portfolio or a PDF of samples of your work.

Stewardship Coordinator

  • Individual, Corporate and Foundation Stewardship Support                                               40%
    • Assist in fulfilling Heritage Club, Corporate Council (and Trade Partners) and Foundation ticketing benefits, performance and artist sponsorship benefits, holiday memento benefits, and in-studio invitations and RSVP’s.
    • Ensure proper recognition for donors and Corporate Council members in playbill, website and Front Row. Update recognition lists monthly and per production.
    • Support CDO, and Individual, Corporate and Foundation Managers with contractual fulfillment, which includes, but not limited to: onsite event coordination, venue signage, in-studio set up/breakdown, etc.
    • Coordinate special projects/campaign fulfillment (such as Nutcracker anniversary, Artistic Impact Fund, etc.)
    • Coordinate all backstage tours with internal staff and support Managers in onsite donor coordination.
  • Special Event Support 20%
    • Coordinate volunteers and schedule intermission receptions and special events
    • Coordinate vendor contractual fulfillment – tickets, recognition, etc.
    • Coordinate special events RSVP list
    • Prepares event run-of-shows and circulates details with other departments
    • Manage beverage inventory and other event materials/resources
    • Track all invitations and RSVP’s in Tessitura, to ensure proper database management
    • Supports donor Salon and In-Studio events – room set up/break down, clean up, etc.
    • Supports Chair’s Dinners with detailed coordination with venue
  • Coordinate Mailings, Annual Reports & Special Projects                                             20%
    • Coordinate annual individual giving mailings to donors: New Season packets, holiday annual appeal, holiday memento mailing, and summer intensive mailing, acquisition and renewal mailings.
    • Coordinate annual foundation reports, which includes gathering programmatic statistics, financial reports, and marketing materials to complete the annual report. Completion of some foundation annual reports will be required.
  • Other Responsibilities
    • Solicit and Manage all in-kind corporate contracts
    • Support CDO and Direct of Major Gifts with special projects

Other Requirements

  • At least three years of event management and/or working in a nonprofit development role
  • Access/use of to a car; valid driver’s license
  • Completion of a four-year degree
  • Some nights and weekends are requested to work
  • Detailed oriented

Academy Internship Program (unpaid)

I. Background

The Frederick Quinney Lawson Ballet West Academy, the official school of Ballet West, is a 501(c)(3) nonprofit with four campuses in downtown Salt Lake City, Park City, and Lehi. Ballet West Academy is Utah’s premier source of dance training providing the highest caliber of ballet instruction to the pre-professional student as well as those who wish to gain a deeper understanding of this beautiful and demanding art form. In order to achieve this goal, Ballet West created the Internship Program. The Academy Intern will work directly with the Academy Managing Director and Academy Director. This is an excellent opportunity for a highly organized and motivated individual to develop skills in nonprofit development work and ultimately learn the essentials of running a ballet.

II. Responsibilities

  • Conducting research on industry news, individual, foundation, curriculum, and teaching methodologies
  • Maintaining donor and grant databases and files, including calendaring deadlines, logging donations, generating and sending donor acknowledgments, logging donor appreciation efforts
  • Supporting the creation, development, and dissemination of marketing collateral to support Ballet West Academy performances
  • Assisting Campus Principals with scheduling rehearsals, staging, and events in coordination with the Academy Director
  • Assisting staff with the monthly Academy newsletter and community outreach
  • Assisting administrative staff with managing special events (e.g., summer intensive, guest teaching) and general development efforts (e.g., raffles, fundraisers)
  • Supporting staff with logistics associated with special events, including assisting with the creation of invitation list, all logistics, soliciting sponsors, communicating with venue and vendors
  • Tracking and evaluating all development efforts
  • Assist guest instructors to Ballet West with a schedule, support and touring of the studios
  • Working with the Managing Academy Director on researching larger Ballet West initiatives (e.g., master classes, workshops, showcases)

III. Qualifications

  • Be responsible, flexible, hard‐working, ethical, and committed to the mission of Ballet West Academy
  • Possess a high level of organizational skills and be detail-oriented
  • Possess solid oral and written communication skills
  • Be skilled at a variety of computer skills, e.g., Microsoft Word, Excel, and Google Suite (Sheets, Docs, Slides) are mandatory; knowledge of dance theory, ballet, social media marketing, web development, and graphic design is a plus.
  • Be able to operate standard office equipment (fax, photocopier, etc.)
  • Be able to juggle multiple tasks
  • Possess an interest in a nonprofit career ‐ particularly in ballet
  • Consent to a background check and have a current driver’s license with clean driving record.

Time Commitment
Minimum of 15 hours per week; minimum 3-month commitment, with 6 months desirable.

This is an unpaid position. There is an opportunity for school credit if allowed by the college/university of the applicant. Position offers an excellent opportunity to work on substantive projects in the arts and can result in a great reference.

IV. To Apply

Email cover letter and resume to the Academy Managing Director at sspainhour@balletwest.org, with a Re: line of “Application for Academy Intern”


Ballet West is an equal opportunity employer
. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”