Employment

MENTORED BY: Data Development Manager

PRIMARY FUNCTION: Donor prospect research, research report preparation, research data management

SKILLS LEARNED: Hands on experience in researching donor prospects and building cultivation strategies with the development team.

Internship Responsibilities

• Under the mentorship of the Data Development Manager, learn how to research and identify prospective donors for our annual gifts, project support, and campaign gifts.
• Help identify donor interest with program support and strategize with the development team on the approach.
• Provide weekly written report research findings and update donor database profile.

Qualifications

• Be a “self-starter.”
• Strong communication skills.
• Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.

Term & Compensation

• Unpaid internship
• Part-time; approx.10 hours a week
• 6 months; February – July 17, 2021
• Strong interpersonal skills and the ability to multi-task
• Knowledge of ballet and the arts very helpful

Working Conditions & Expectations

• Flexible hours; Work from home
• Facilitate weekly research meetings
• Prepare weekly status reports
• At all times, uphold the ethical and confidentiality guidelines the Association of Professional Researchers for Advancement (APRA).

Physical requirements

Nothing extreme; long periods of sitting at a desk.

Reports to: Business Operations Manager​

Staff reporting to this position: Volunteers

Major functions: To effectively represent Ballet West in carrying out the mission of the Academy, providing a ​ prestigious level of customer service while overseeing all administrative functions of the assigned campus.

General Responsibilities

Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

Required Performance

• Greet visitors to the campus, respond to clientele with warmth, efficiency, patience, and energy.
• Assist local staff and Campus Principal in the coordination of student performances if needed.
• Help to monitor account balances and financial transactions (e.g., tuition, fees, petty cash, boutique shop, etc.).
• Maintain student attendance, records, and enrollment data for the campus, providing accurate reporting.
• Oversee student and parent volunteers when necessary, by providing tasks to ensure productivity.
• Respond to inquiries from a variety of means by phone, email and/or in-person providing tours, open houses, and assisting in promotional events to encourage enrollment and student retention.
• Maintain and teach the correct use of the Ballet West Academy student management system. Run all reports applicable to students, personnel, and placement (e.g., awards, critical information, etc.).
• In coordination with the Campus Principal and Academy Senior Operations Manager, maintain weekly campus studio schedules with up-to-date staffing, and approved outside rentals.
• Administer first aid and medication to students who are under the direction of health professional to meet immediate health care needs.
• Maintain inventories of supplies and materials (e.g., general supplies, equipment, boutique, facility management, etc. ), while ensuring facility standards according to policy and local laws.
• Complete any other assignments given by supervisor/s.
• Willing to work at our different campus locations, including the Ballet Centre, Trolley Corners, Park City, and Lehi depending on coverage needed.

Qualifications

Education and Experience

• High school diploma
• 1 year experience in an administrative or customer service role
• Proficient in the Windows environment, especially Microsoft Office Suite

Knowledge, Skills and Physical Requirements

• Ability to work well under deadlines, independently and collaboratively.
• Excellent written and verbal communication skills, expressing commitment to the mission.
• Maintain emotional control and stability in all activities of this position for the safety and well-being of students, clientele, and fellow team members.
• The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this position:

• Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
• Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
• Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
• Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills

Possess musical, dance, and/or education training; assist in classes and complement staff as necessary.

Attitudes and Aptitudes

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

Reports to: Primary: Frederick Quinney Lawson Academy Director Secondary: Campus Principals

Staff reporting to this position: None

Major functions: To instruct students in the Academy, assist Director and faculty in syllabus and curriculum development, performance preparation and participation, summer instruction, and administrative work associated with instructions.

General Responsibilities:

Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

Required Performance:

• Teach classes, both on a regular basis and as a substitute
• Respond to Staff requests regarding availability
• Oversee performances of students in collaboration with faculty and leadership
• Choreograph and/or stage repertoire for any and all assigned classes
• Teach warm up classes as needed
• Encourage the emotional well-being, as well as the technical and artistic development of students and their skills, assessing their achievements and weaknesses, and sharing this information with the Student Ballet Mistress and Director of Ballet West Academy
• Ensure the students understand the need for and demonstrate the highest standards of behavior including responding positively and effectively to any problem, query, or complaint
• Teach ballet technique according to Ballet West Principles of Technique in year-round and summer programs as needed
• Prepare classroom curriculum in accordance with syllabus directives
• Teach dance courses conditioning, and the like as needed
• Rehearse academy performance material as needed
• Attend and assist with back stage duties as needed including Spring Performance, Ballet West Gala or other performance as requested
• Conference with parents when necessary
• Maintain roll books and progression sheets
• Prepare evaluations for students’ files, meetings with parents, evaluations and incident reports for inclusion into student files
• Consult with students when needed in conjunction with evaluations
• Serve as a team member in developing performance programing, summer workshop/intensive programing, and policies and procedures as needed
• Attend faculty and staff meetings and in-services when required
• Attend parent/student orientations as requested
• Attend professional development workshops as requested
• Serve as a team member on projects as assigned by Director

Qualifications

Education and Experience

• 5 years of codified dance instruction (performance experience can be considered in calculating experience)
• Basic computer skills
• Proficient in administrative especially Microsoft Office Suite

Knowledge, Skills and Physical Requirements

• Knowledge of various syllabi, teaching techniques
• Abilities- choreography, repetiteur
• Other characteristics – patience, intuition, creativity
• Flexible availability during rehearsal and production periods
• Ability to problem solve and deal with student emergencies including, but not limited to, injury and illness
• A passion for working with students of all ages
• Positive attitude and inspiring presence
• Sound interpersonal and team building skills
• Ability to work closely with the artistic, production, and management staff
  • Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
  • Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
  • Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
  • Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills
Additional language skills

Attitudes and Aptitudes

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

Reports to: Primary: Frederick Quinney Lawson Academy Director Secondary: Campus Principals

Staff reporting to this position: None

Major functions: To instruct students in the Academy, assist Director and faculty in syllabus and curriculum development, performance preparation and participation, summer instruction, and administrative work associated with instructions.

General Responsibilities:

Abide by Ballet West policies as explained in the Employee Handbook giving special attention to the Code of Conduct, be on time to work each day as scheduled, and embody the Ballet West values.

Required Performance:

• Teach classes, both on a regular basis and as a substitute
• Respond to Staff requests regarding availability
• Oversee performances of students in collaboration with faculty and leadership
• Choreograph and/or stage repertoire for any and all assigned classes
• Teach warm up classes as needed
• Encourage the emotional well-being, as well as the technical and artistic development of students and their skills, assessing their achievements and weaknesses, and sharing this information with the Student Ballet Mistress and Director of Ballet West Academy
• Ensure the students understand the need for and demonstrate the highest standards of behavior including responding positively and effectively to any problem, query, or complaint
• Teach ballet technique according to Ballet West Principles of Technique in year-round and summer programs as needed
• Prepare classroom curriculum in accordance with syllabus directives
• Teach dance courses conditioning, and the like as needed
• Rehearse academy performance material as needed
• Attend and assist with back stage duties as needed including Spring Performance, Ballet West Gala or other performance as requested
• Conference with parents when necessary
• Maintain roll books and progression sheets
• Prepare evaluations for students’ files, meetings with parents, evaluations and incident reports for inclusion into student files
• Consult with students when needed in conjunction with evaluations
• Serve as a team member in developing performance programing, summer workshop/intensive programing, and policies and procedures as needed
• Attend faculty and staff meetings and in-services when required
• Attend parent/student orientations as requested
• Attend professional development workshops as requested
• Serve as a team member on projects as assigned by Director

Qualifications

Education and Experience

• 5 years of codified dance instruction (performance experience can be considered in calculating experience)
• Basic computer skills
• Proficient in administrative especially Microsoft Office Suite

Knowledge, Skills and Physical Requirements

• Knowledge of various syllabi, teaching techniques
• Abilities- choreography, repetiteur
• Other characteristics – patience, intuition, creativity
• Flexible availability during rehearsal and production periods
• Ability to problem solve and deal with student emergencies including, but not limited to, injury and illness
• A passion for working with students of all ages
• Positive attitude and inspiring presence
• Sound interpersonal and team building skills
• Ability to work closely with the artistic, production, and management staff
  • Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
  • Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
  • Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
  • Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills
Additional language skills

Attitudes and Aptitudes

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

We are seeking a dedicated individual for a seasonal position running from October 21st to December 28th. The role offers a flexible schedule with 20-30 hours per week; however, due to the nature of the work, availability for evenings and weekends will be required during the month of December.

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Reports to: Manager of Retail Sales and Boutique

Job Purpose: Under the direction of the Boutique Manager, coordinates retail sales activities for the company. This includes sales to the public at performances, online, offsite, and to Academy families. The Retail Sales and Boutique Associate assists in developing, selecting, and purchasing merchandise which reflects the Ballet West brand and maximizes profit in support of Ballet West programs and activities.

Duties and Responsibilities: 

• Processes and fulfills web, phone, walk-up, and inter-office orders.
• Assists in the management of The Boutique at Ballet West during performances, to include re-stocking between performances.
• Receives shipments, inputs product data, and assists with the tagging of merchandise.
• Effectively help with training volunteers to provide exemplary customer service to Boutique customers
• Assists with Inventory Control.
• Establishes and maintains effective relationships with customers, vendors, employees, volunteers, and others by building rapport, listening to their needs and being approachable.

Qualifications:

• Experience in retail sales, customer relations, and strong computer skills are required.
• Ability to solve practical problems and interpret instructions written and orally.
• Ability to work within Windows environment, specifically Word and Excel, is required.
• Ability to travel.
• Flexible schedule—Due to the nature of Ballet West’s business (performing arts organization), work requires employees to be available to work after hours and some weekends.
• Valid Driver’s License.

Working Conditions: The noise level in the work environment is usually moderate. There may be a significant amount of physical activity required. Because some travel will be involved, the employee may be exposed to varying work environments. Due to the nature of the work, after hours and some weekends will be necessary.

Physical Requirements: While performing the duties of this job, the employee is regularly required to write, type, talk, and listen. The employee is frequently required to sit; stand; walk; stoop; reach; bend; kneel; crouch, or crawl. The employee must occasionally lift and/or move objects up to 25 pounds in weight.

Applicants are required to submit a portfolio demonstrating their photography and videography work to be considered for this position.

Reports to: Visual Manager

Duties and Responsibilities: 

Now in our 61st season, we are poised to take on an ambitious slate of artistic programming, to expand our educational resources that reach a broader community, while prioritizing vital investment in infrastructure.

 

The role of the Visual Coordinator is to support the visual brand of Ballet West through videography and photography. This position will work closely with the teams in marketing, development, community outreach, and the Frederick Quinney Lawson Ballet West Academy. Work location will vary based on the project; specific work hours (time of day) may vary. Responsibilities include, but are not limited to:

• Promotional video creation for season and individual productions.
• Television spots for each production, as budgeted for.
• Video for grant submissions and sponsors
• Photos and video of rehearsals, including guests for promotional use.
• Various Photo and Video requests as needed, for promotions and events, including, but not limited to: merchandise, Nutcracker Magic, the annual Spring Soiree, and various other development events.
• Various Photo and Video requests as needed by the Ballet West Academy, including, but not limited to academy performances, showcases, classes, students, and the summer intensive.
• Fielding requests for photos and video distributed to media and other outside organizations.

Qualifications:

• Must have a minimum of five years working in dance photography and videography, including editing
• Strong communication skills
• Analytical comprehension and attention to detail
• Project management and organization skills
• Strong interpersonal skills and the ability to multi-task
• Knowledge of ballet and the arts, very helpful
• Wants to have fun and push the boundaries of how the arts serves our local and global communities
• Must have car and valid driver’s license
• Must submit a portfolio with cover letter

Working Conditions and Expectations:

• Support the department’s culture of Accountability, Ownership, and Efficiency.
• The ability to work some evenings and weekends when Ballet West performs or has events.

Department:  Production

 

Reports to:     Director of Costume Production, and the Costume Shop Manager

 

FLSA Status:    Non-Exempt

 

SUMMARY:

The Stitcher shall be tasked primarily with building, altering and repairing costumes for the Ballet West Costume Shop.  The ideal candidate will be able to take direction and work well as a team player, as well as communicate clearly and effectively with other team members.  Previous work experience as a Stitcher, and knowledge of proper garment construction & finishing techniques is required.

 

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Follow costume build instructions as directed.
• Perform alterations and repairs as directed.
• Operate a variety of sewing machine including industrial single needle, zig-zag, overlock, Merrow, and coverstitch machines.
• Ironing, and pressing of yardage of fabrics.
• Perform various costume crafts based on skill set.
• Communicate questions or concerns directly and clearly with other team members and offer possible solutions.

 

POSITION COMPETENCIES:

• Demonstrated experience in machine & hand sewing techniques.
• Ability to work independently and with others as a team.
• Possess knowledge of proper garment construction, dressmaking skills, and/or tailoring skills, and finishing techniques.
• Strong time management skills, with the ability to work effectively under pressure and meet deadlines.
• Positive attitude and exceptional work ethic.
• Possess excellent organizational skills.

QUALIFICATIONS:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Ability to plan, manage, delegate and follow through on multiple tasks.

Ability to read and understand costume construction.

Working knowledge of all contracts between Ballet West and IATSE.

 

EDUCATION and/or EXPERIENCE:

At least two years of professional costume shop experience is required.  Experience with ballet costumes & fabrics such as: nylon/Lycra, stretch fabrics, chiffon, organza, and tulle.

 

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid passport or driver’s License.

 

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sew, write, press fabric, talk and hear.  The employee is frequently required to sit.  The employee is frequently required to stand, walk, stoop, kneel, crouch, and to use hands to finger, feel, handle and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of a Stitcher.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reports to: Business Operations Manager​

FLSA Status: Non-Exempt, hourly, part-time. Full time options available for those who
also have skills as an instructor.

Staff reporting to this position: Volunteers

Major functions: To effectively represent Ballet West in carrying out the mission of the
Academy, providing a ​ prestigious level of customer service while overseeing all
administrative functions of the assigned campus.

General Responsibilities:
Abide by Ballet West policies as explained in the Employee Handbook giving special
attention to the Code of Conduct, be on time to work each day as scheduled, and
embody the Ballet West values.

Required Performance:

• Greet visitors to the campus, respond to clientele with warmth, efficiency, patience, and energy.
• Assist local staff and Campus Principal in the coordination of student performances if needed.
• Help to monitor account balances and financial transactions (e.g., tuition, fees, petty cash, boutique shop, etc.).
• Maintain student attendance, records, and enrollment data for the campus, providing accurate reporting.
• Oversee student and parent volunteers when necessary, by providing tasks to ensure productivity.
• Respond to inquiries from a variety of means by phone, email and/or in-person providing tours, open houses, and assisting in promotional events to encourage enrollment and student retention.
• Maintain and teach the correct use of the Ballet West Academy student management system. Run all reports applicable to students, personnel, and placement (e.g., awards, critical information, etc.).
• In coordination with the Campus Principal and Academy Senior Operations Manager, maintain weekly campus studio schedules with up-to-date staffing, and approved outside rentals.
• Administer first aid and medication to students who are under the direction of health professional to meet immediate health care needs.
• Maintain inventories of supplies and materials (e.g., general supplies, equipment, boutique, facility management, etc. ), while ensuring facility standards according to policy and local laws.
• Complete any other assignments given by supervisor/s.
• Willing to work at our different campus locations, including the Ballet Centre, Trolley Corners, Park City, and Utah County depending on coverage needed.

Qualifications

Education and Experience:

• High school diploma
• 1 year experience in an administrative or customer service role
• Proficient in the Windows environment, especially Microsoft Office Suite Knowledge, Skills and Physical Requirements
• Ability to work well under deadlines, independently and collaboratively.
• Excellent written and verbal communication skills, expressing commitment to the mission.
• Maintain emotional control and stability in all activities of this position for the safety and well-being of students, clientele, and fellow team members.
• The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this position:
• Move freely in an office, studio, parking lot, and performance hall environment; run (move quickly) from an outside post to any part of the assigned area.
• Stand, walk, sit, climb stairs, balance, stoop, kneel, crouch, and crawl; reach with hands and arms; use hands effectively in order to handle and feel objects and tools that are pertinent to the position; and possess all five senses.
• Possess visual abilities including color perception, peripheral vision, depth perception, and focus; see well at least 500 feet.
• Be able to lift a student weighing up to 40 pounds under the arms at least 12 inches off the ground.

Preferred Skills:

• Possess musical, dance, and/or education training; assist in classes and complement staff as necessary.

Attitudes and Aptitudes:

• Is honest and embraces Ballet West Academy’s mission and values
• Has energy, confidence, and enthusiasm
• Is friendly and will work patiently with children and other people
• Works as a team member with supervisors and peers
• Possesses a strong work ethic and desire to support Ballet West curriculum and methods

Reports to: Executive Director

Position Summary: The Administrative Assistant and Board Liaison provides critical administrative support for the Executive Director and works closely with the Executive Director and the Chair of the Board of Directors to manage the operations of the Board. The position requires a high level of organizational and communication skills, patience, flexibility, and ability to work calmly under pressure.

Duties and Responsibilities: 

• Provide administrative support to the Executive Director, including but not limited to answering phones, filing and managing paperwork, coordinating meetings, preparing reports and other confidential materials, arranging travel and hotel accommodations, and managing expense reports
• Provide administrative support to the Director of Human Resources and Senior Director of External Affairs
• Manage inventory of office supplies and manage cleaning schedules for the organization’s various facilities
• Manage correspondence and communications on behalf of the Executive Director including conducting research and information gathering, and drafting correspondence and documents
• Serve as liaison for the governing Board and Board committees with high-level administrative tasks, including meeting agendas, materials and logistics, scheduling and reporting, maintaining board binders, correspondence and activities, maintaining board documents and files including minutes of meetings.
• Represent the office of the Executive Director on the phone, in writing and in person at Ballet West events.
• Perform other administrative duties and projects as assigned

Qualifications: 

• Excellent written and verbal communication skills including use of Microsoft office products to create professional correspondence, presentations and reports
• Exceptional organizational skills including an ability to prioritize and manage multiple projects and be accountable to project deliverables
• Ability to work well under deadlines
• Ability to work independently
• Possess a passionate commitment to Ballet West’s mission, strategic direction and vision
• Maintain confidentiality and discretion at all times

Working Conditions: 
This job offers flexible work hours in a professional office. This position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements:
This is largely a sedentary role; however, some filing and lifting is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Reports to: Director of Production

Position Summary: Coordinate wardrobe staff, including Ballet West Wardrobe Assistant and I.A.T.S.E. local stage hands in daily operation of Ballet West shop/warehouse, loading in and out of performance venues and running of performances. Oversee wardrobe crew when in performance.

Duties and Responsibilities: 

• Organizes and supervises the load-in, load out, set-ups and run of show for all wardrobe elements of all Ballet West productions.
• Creates, maintains, and implements inventory and schedules including children’s fittings if necessary.
• During performance, supervises the wardrobe crew.
• Prepares all wardrobe related items in the shop.
• Creates all lists for run of show planning.
• Supervises the shipping and receiving of rented costumes.
• Supervises the return of costumes to the shop, including cleaning and repair of costumes.

Additional Duties and Responsibilities:

• Maintains an organized Wardrobe shop and storage area shop.
• Assist Director of Production in preparation of wardrobe calls and layout for all performing venues.
• Assist Director of Production in preparation of wardrobe related budget items.
• Maintains inventory and manifests of costume elements for all productions.

Supervisory Responsibilities:

Directly supervises Ballet West Wardrobe Assistant.
Directly supervises all local union wardrobe persons including dressers and laundry persons.
 

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to plan, manage, delegate and follow through on multiple tasks.
• Ability to read and understand costume designs.
• Working knowledge of all contracts between Ballet West and IATSE and AGMA.

Education and/or Experience:

• At least five years as qualified IATSE Stagehand.
• At least three years’ experience as a Wardrobe Department Head and/or Assistant Head of a professional theatre organization.
• Basic knowledge of all areas of stagecraft.
• Experience in touring nationally and supervising crews in diverse venues.
• Understanding of budget preparation and reporting practices.
• Understanding of reconciliation forms and procedures.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to work within the Windows environment, specifically, Word, Excel, and Outlook
• Ability to travel nationally and internationally.

Physical Demands:

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job requires physical exertion over long periods of time.

While performing the duties of this job, the employee is regularly required to write, type, talk or hear. The employee is frequently required to sit. The employee is frequently required to stand, walk, stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus.

Work Environment:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of Wardrobe Supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working environment may be considered extreme in regards to; temperature (extreme heat or cold), light (bright or dark), noise and fumes.

Because travel will be involved, the employee may be exposed to varying work environments.

Touring/Time Off/Vacation:

The employee may be required to tour with the Company and travel intermittently throughout the year. Time off and vacations, in accordance with Ballet West’s Personnel Policies and procedures must be approved by the Executive Director and Director of Production, and will be subject to the Company’s performance, touring and rehearsal schedules.

Reports to: Director, Major Gifts and Corporate Sponsorships

Duties and Responsibilities: The Manager of Special Events and Benefits will join a vibrant fundraising team who collectively work to amplify the mission, vision, and values of Ballet West. This role will help to provide a clear channel of communication and connection between Ballet West and the philanthropic community via benefit fulfilment, curated community events, and our annual major fundraiser.

The ideal candidate values team camaraderie has a high attention to details and enjoys crafting customer experiences that excite and inspire.

Key responsibilities include:

• Development Special Events
  - Under the strategic leadership of the Senior Director, External Affairs, implement all annual fundraising events (which currently include the Spring Soirée, Beer & Ballet, and Nutcracker Magic);
  - Design, deliver and process all invitations and RSVPs.
  - Coordinate with all vendors and stakeholders (external and internal).
  - Work within an allotted time and expense budget.
  - Conduct evaluation post-event.
  - Achieve specified revenue goals.
  - Execute department-wide stewardship efforts, partnering with the Director, Major Gifts and Corporate Sponsorships.
  - Schedule, train and direct a team of event staff and volunteers during Development events.
  - Identify in-kind partners as they relate to special events: venues, food and beverage, flowers, décor, etc.
  - Work closely with the Marketing Department to ensure appropriate material(s) are produced for events on-time and within budget.
   
• Supports Domestic and International Donor Tours
  - Work with Senior Director of External Affairs and Director, Major Gifts and Corporate Sponsorships in designing and executing donor touring packages that include, but not limited to: donor communications, budget, travel itinerary, airfare, ground transportation, event tickets, donor experiences, etc.
   
• Fulfill Corporate Contracts
  -Under the guidance of the Director, Major Gifts and Corporate Sponsorships, ensure contractual obligations are met for all corporate funders. Benefits include: complimentary tickets, naming recognition, signage, and events.
  - Support Corporate Industry Nights by executing outreach strategy and fulfilling performance benefits.
  - Track renewal dates for corporate contracts and work with Director, Major Gifts and Corporate Sponsorships to ensure all contracts are renewed in a timely manner.
  - Implement a cultivation and stewardship plans for current and prospective corporate sponsors, that could include hosting liaisons at performances, invitations to attend in-studio rehearsals, meet/greet artists, attend education and outreach programs, etc.
  - Prepare and submit End-of-Event/Program/Season reports for corporate sponsors; all submissions within three-weeks upon the conclusion of the sponsored activity.
  - Ensure all corporate sponsorships and in-kind donations are appropriately documented in Tessitura with signed contracts and accurate forecasts are reflected.
   
• Support of Monthly Board Reports.
   
• Other duties, as assigned.
   

Qualifications: 

• A minimum of three years’ experience with successful event management.
• Four-year college degree in Events Management or related field or equivalent experience
• Valid driver’s license and a vehicle available for business travel
• Analytical comprehension and attention to detail
• Project management and organization skills
• Strong interpersonal skills and the ability to multi-task
• Knowledge of ballet and the arts, very helpful
• Entrepreneurial spirit for discovery of new practices

Working Conditions and Expectations:

• The ability to work evenings and weekends when Ballet West performs or has events.
• Actively participate in creating a dynamic culture where employees support one another through strong communications, trust and respect.
• At all times, uphold the ethical and confidentiality guidelines of the Association of Professional Researchers for Advancement (APRA), and the Association of Fundraising Professionals (AFP).