Staff Job Openings

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BALLET WEST MISSION & ORGANIZATION:

Founded in 1963, Ballet West’s mission is to:

  • Entertain and excite audiences in Utah and worldwide by presenting great classical ballets, historical masterpieces and new cutting-edge creations with the highest standards of artistic and professional excellence.

  • Build future ballet artists and audiences by providing excellent classical ballet training, and to offer outstanding education and outreach programs that will inspire children and adults alike from all walks of life.

Position: DEVELOPMENT MANAGER - Institutional Giving

Department: Development

Reports to: Director of Development

Position: Full-time, Exempt

Prepared: February 4, 2014

SUMMARY: Responsible for all foundation, government and corporate fundraising goals; grant writing, end reports and updates; conducts research to identify new and increased foundation, government and corporate support; works closely with the Director of Development.

ESSENTIAL DUTIES AND RESPONSIBILITIES - Include the following. Other duties may be assigned:

Foundation & Government Support:

Write, compile and submit government and foundation grant proposals in accordance with each grant-making organization’s preferences, following exactly each grant-making organization’s guidelines.

Along with the Director of Development and Executive Director, develop strategies and plans to secure funding from government and foundation sources to fund annual operating needs, capital needs, programs and projects.

Research corporate, government and foundation funding prospects.

Gather information from various Ballet West departments to grasp the concept of projects/programs for which funding is needed.

Develop cases of support for projects and programs that need funding.

Keep in contact with organizations during their review of a submitted grant application in order to be able to supply additional supportive material.

Appropriately recognize corporate, government and foundation funding sources.

Manage the process of supplying progress reports when required by grant-making organizations that have funded a project or program.

Manage government and foundation sponsorship recognition and continually make recommendations for improvement; ensure that donors receive sponsorship benefits.

Corporate Support:

Write, compile and submit corporate grant proposals in accordance with each grant-making organization’s preferences and follow exactly each grant-making organization’s guidelines.

Along with the Director of Development and Executive Director develop strategies and plans to secure funding from corporate sources to fund annual operating needs, in-kind needs, programs and projects.

Research corporate funding prospects.

Gather information from various Ballet West departments to grasp the concept of projects/programs for which funding is needed.

Cultivate and maintain corporations to provide in-kind support

Keep in contact with organizations during their review of a submitted grant application in order to be able to supply additional supportive material.

Manage the process of supplying progress reports when required by grant-making organizations that have funded a project or program.

Manage corporate sponsorship recognition and continually make recommendations for improvement; work with other departments to ensure donors receive sponsorship benefits.

Development Department Responsibilities:

Serve as a member of the Development Department team to assist in the development of short- and long-range fundraising plans, in addition to giving regular input and feedback to on-going development activities.

Assist fellow Development Department staff with any/all events for Ballet West. Assist with Front of House duties during performances, including Intermission Room staffing.

Assist any/all donors and prospective donors with patron services, as needed.

Serve as a member of the Development Committee and Capital Campaign Steering Committee to give guidance and support to volunteer members.

Interview, familiarize and supervise intern(s) and volunteers.

QUALIFICATIONS - Include the following. Other duties may be assigned:

The position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.

Ability to plan, coordinate and follow through on multiple tasks and work with volunteers.

Ability to work specifically with: Word, Excel, Outlook, and Raiser’s Edge donor database software program.

Excellent writing, interpersonal and communication skills and ability to understand budgets and financial statements.

Ability to do in-depth research to identify new donors and their requirements for funding.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree and at least three year’s experience writing grant proposals, coordinating events and/or projects and working with volunteers and donors.

OTHER REQUIREMENTS

Due to the nature of Ballet West’s business (performing arts organization) work requires employee to be available to work after hours and some weekends.

To apply for the Development Manager - Institutional Giving click here.


Position: Academy Student and Parent Services Coordinator

Department: Academy Administration

Reports to: Academy Administrator/Registrar

SUMMARY: Assists in the essential daily functions of the Ballet West Academy with a focus on Academy students and their parents.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Under the direction of the Academy Administrator/Registrar, assist with all administrative aspects of the Ballet West Academy, including, but not limited to:

  • Auditions
  • Student registration
  • Academy events/performances
  • Class roles & attendance reports
  •  Generating reports pertaining to current and former students
  • Answering phones
  • Assisting current/former/prospective students and parents with any questions/concerns
  • Handling email, in-person, and mail correspondence
  • Filing, organizing, and maintaining student records
  • Collecting tuition and fees
  • Coordinating tickets to company and academy performances
  • Assisting with management of volunteers/chaperones

ADDITIONAL DUTIES AND RESPONSIBILITIES include the following. 

  • If needed, gives presentations and tours of academy facilities.
  • Interacts with co-workers in the spirit of cooperation, collaboration and teamwork.
  • Maintains a positive attitude toward change.
    Assists as needed with the Ballet West Summer Intensive program.
  • Other duties may be assigned.

HOURS

This individual should be present in the office during the following hours to handle daily tasks:

Tuesday-Friday: 4:00p.m.-8:00p.m
Saturday:8:00a.m.-12:00 p.m.

*office hours subject to change

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL SKILLS

This individual will act as an initial point of contact for all current and prospective students & their parents. It is of upmost importance that this individual possesses excellent customer service and problem solving skills and an ability to remain calm and professional under pressure.

EXPERIENCE

  • Minimum two years experience in customer service related field.
  • Experience working with children and their parents strongly preferred.
  • Experience in dance preferred but not required.

EDUCATION

High School diploma. Some college preferred.

LANGUAGE SKILLS

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups.
  • Strong written and oral communication skills.

MATHEMATICAL

  • Ability to add, subtract, multiply and divide in all units, using whole numbers, common fractions and decimals.
  • Ability to compute rates, ratios and percentages.
  • Understanding of budget preparation practices.

REASONING ABILITY

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENCES, REGISTRATIONS
Valid Driver’s License and Social Security Card ID

TECHNICAL/COMPUTER SKILLS
Ability to work within the Windows environment, specifically, Word, Excel, Access (or a familiarity with relational data bases) and Outlook.Stores all data on proper drive.

OTHER REQUIREMENTS
Flexibility and adaptability

PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.  The Employee is frequently required to sit.  The employee is frequently required to stand; walk; stoop, kneel, crouch, or crawl, and to use hands to finger, feel, handle and reach with hands and arms.  The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Academy Student and Parent Services Coordinator. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

BACKGROUND & DRUG TESTING
This individual may be subject to background and drug testing.

SUMMARY STATEMENT:
This position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.

To apply for  click here.

Position: SALES REPRESENTATIVE

Department: Marketing

Reports to: Internal Sales Supervisor

FLSA Status: Part-Time, Hourly

Revised: August 15, 2012

Summary

The Sales Representative is responsible for selling Ballet West season tickets and packages, promoting Ballet West shows and programs, and contacting patrons/donors during our annual Friends Campaign for donations via telemarking/telefunding.

Essential Duties and Responsibilities:

  • Sells ticket packages to patrons and solicit donations via outbound phone calls.
  • Helps meet pre-determined goals for ticket sales, promotions and contributions.
  • Follow-up with clients as needed.
  • Establish relationships with patrons in order to create repeat business, referrals and provide superior customer service.
  • Identify potential group and corporate sale prospects.
  • Help maintain complete and accurate customer records.
  • Assists in preparing direct mail projects.
  • Work performances as needed.
  • Work external venues as needed (i.e., The Utah Arts Festival, Park Silly, The Farmers Market).
  • Other duties as assigned by the Internal Sales Coordinator.

Qualifications

Must have excellent interpersonal, customer service, written and verbal communication, and customer service skills; ability to work independently and as part of a team; high level of professionalism and grace under pressure; courteous attitude and strong listening skills; willingness to make numerous outbound cold calls with a high energy level; commitment to setting and achieving goals; strong desire to succeed; excellent phone and computer skills. Qualified candidates should possess a genuine passion for music and the arts

Education and/or Experience

Experience customer relations in a call center/floor environment required. Experience in ticket sales, telemarketing/telefunding and a background in dance or arts is preferred but not required. High School Diploma required.

Other Requirements

Ability to travel locally. Due to the nature of Ballet West’s business (performing arts organization) work requires employee to be available to work after hours and some weekends.

Compensation

$9 an hour base, plus bonuses; incentives and free tickets to Ballet West.

Ballet West is an Equal Opportunity Employer (EOE).

To apply for the Sales Representative position click here.

Position: DIRECTOR OF ADVANCEMENT

Over the past seven years Ballet West has experienced creative rejuvenation and critical acclaim under the artistic direction of Adam Sklute. The 2013-2014 season closes out the yearlong celebration of the company’s 50th and includes brand new creations, renowned masterpieces, and great classics that highlight the versatility and dramatic flair of the company’s world-class artists.  The Ballet West Academy provides promising students training with some of the finest teachers in the country, and students receive instruction from renowned guest teachers as well as members of the Ballet West artistic staff.

In December of 2014, Ballet West will move into a new home with the completion of a new 45,000square foot facility.   This state-of-the art facility, adjacent to Ballet West’ long time home  (the historical Capital Theatre) will create a location for Ballet West's Academy, instantly quadruple the capacity for training and rehearsal with five new dedicated ballet studios, and house the administrative offices.

Ballet West is a world class company with a diverse $8 million budget supported by committed individual and institutional donors, a strong team of artistic and professional staff, and an energetic, community-connected board of directors.  

LOCATION: Ballet Westis located in Salt Lake City, UT.

POSITION CONCEPT:  The Director of Advancement is an enhanced position leading the development
departmentat Ballet West.

Ballet West envisions a mid-career, energetic nonprofit professional with a proven ability to grow analready robust
local advancement program into a regional and national fundraising effort.  The Director of Advancement will
focus on building a fundraising platform to enhance Ballet West’s administrative and creative infrastructure, and
work with the Executive Director and the Board in making this national and funding initiative a successful and
integral component of the organization’s culture.  Our ideal candidate will possess a combination of the following:

  • Successful verifiable track record in designing, implementing and growing regional and national development/advancement programs
  • A proven track record of leadership abilities, a high level of initiative, strong interpersonal skills, and creative and flexible problem solving skills
  • Understanding of the needs and interests of individual, foundation and corporate donors in order to initiate, cultivate,develop and steward relationships to advance the contributed revenues of  Ballet West
  • Interest in and passion for the mission of Ballet West

ESSENTIAL FUNCTIONS: Immediate focus will include the design and implementation of regional and national advancement plan to leverage and keep pace with the international artistic reputation of Ballet West. Specifically, this new position will:

  • Establish and implement a five year development plan in conjunction with the Executive Director and development staff to secure/maximize resources needed to support infrastructure, programmatic and artistic needs
  • Assess, re-design and invigorate the local individual giving program, while creating a model for replication on a regional and national level
  • Manages donor recognition and stewardship activities
  • Prospect new/ and manage current major gifts, including individual, corporate, foundation and government gifts and planned giving programs
  • Develops and implements integrated annual giving campaign, working with volunteer trustees in donor prospecting and expanding the present donor base
  • Works, in conjunction with Marketing Director, to create opportunities to establish and enhance  both current and prospective corporate donors
  • Work with Marketing Director and marketing staff to create fundraising collateral/promotional literature and materials
  • Guides Board member and volunteers in the planning and implementation of an events strategy designed to leverage individual giving
  • Prepare reports for/and meets with board of trustees and committees as needed
  • Prepares and monitors annual budget for the Development Department
  • Oversees donor database, including supervision of data input and maintenance/update of donor records
  • Participates as a member of Ballet West Management Team
  • With the assistance of the Executive Director and Board cultivates, solicits and recognizes the highest level of donors/prospects.
  • Hires, evaluates and supervises all development staff
  • Works with key Ballet West leadership to identify and resolve strategic issues that affect the ability to raise funds

REPORTING RELATIONSHIPS: The Director of Advancement directly reports to Ballet West’s Executive Director.  The Director of Advancement will directly supervise and manage four full-time positions including the Corporate, Foundation, Government Relations Manager, the Individual Gifts Manager, the Special Events Manager and the Development Coordinator.

EDUCATION/EXPERIENCE and CAREER PATH:  A minimum of a Bachelor’s Degree is required (though a Masters Degree or higher is preferred.)  The ideal candidate has seven to ten years+ of development leadership experience within the nonprofit sector, at the Director/Vice President/Chief level.

COMPENSATION:  Ballet West offers a competitive salary based on the candidate’s experience, along with health, voluntary dental, life, voluntary life, and a health reimbursement plan funded by the company.  Ballet West also offers participation in a 401(K) Retirement Saving Plan.

APPLICATION PROCESS: BalletWest requires the following submission to begin the application process:

  1. ) A cover letter.  All candidates are strongly encouraged to develop a cover letter that describes how their qualifications and experiences fully intersect with Ballet West’s needs.  
  2. ) Resume/CV.
  3. ) Compensation history and Compensation requirements.

All three attachments must be received; incomplete applications will not be considered. We request that you forward electronic submissions only.  All materials may be submitted to: Megan@ MichelleWhitingandAssociates.com.

No phone calls to Ballet West offices or personnel please.  Only principal, qualified candidates will receive a response. 
Ballet West is an Equal Employment Opportunity Employer and actively and enthusiastically seeks a diverse pool of candidates.