Staff Job Openings

About

Company and Tour Manager

Department: Administrative/Artistic

Reports to: Executive Director and Artistic Director

FLSA Status: Full-time, Exempt

Send resume to resume@balletwest.org. No phone calls, please.

SUMMARY:

The Company Manager oversees all aspects of travel and touring, handles all matters related to labor
contracts for Artists, work visa applications and related issues, budget design/tracking and coordinates needs for performance hall rental, rehearsal, performance space and rehearsal schedules and coordinated usage of the home and other performance venues. Responsibilities include supervision of all administrative aspects of the Company related to the artists, travel and touring.

DUTIES AND RESPONSIBILITIES:

While other duties may be assigned, the following represents the essential duties and
responsibilities:

Company Related Responsibilities

Prepares, submits, tracks, manages and mitigates Workers’ Compensation and Unemployment compensation activity in conjunction with Accounting/Human Resources;
Handles all issues pertaining to INS work visa issues for artists, and visiting guests;
Creates, maintains and distributes Master Company calendar;
Handles all travel housing, transportation complimentary ticket needs for visiting artists and guests; in conjunction with Marketing and Development Directors, negotiates “in-kind” and “trades” for housing, travel and transportation
Coordinates meeting space need for all departments
Records and distributes Board and Committee meeting minutes as needed
Prepares Executive and Board Meeting material and packages, notifies these committees of upcoming meetings

Orchestra Related Responsibilities

Assists music department with acquiring music rights and parts shipment in
Assists music department musical instrument rentals if needed;

Performance Related Responsibilities

Attend all stage and tech rehearsals and performances
Coordinates between Artistic Department, Physical Trainer and emergency care provider

Labor Union Master Agreements

In consultation with the Executive and Artistic Directors, and the CFO, participates in negotiations of American Guild of Musical Artists (AGMA)
Serves as Liaison and First Point of Contact with AGMA and AFM representatives;
Handles all issues related to master and individual artists’ and musician’s contracts, including the preparation and submittal of all waivers as required
Prepares issues and distributes all individual Artist and Orchestra member contracts
Maintains ongoing communication with elected Artists’ Representatives Committee and their elected representatives.

Repertory Contracts, Licenses and Letters of Agreement

In conjunction with Executive and Production Director and CFO, negotiates choreographic, lighting, set and costume designer(s), touring, musician and music publishing licenses and prepares letters of agreement for Executive Director’s signature.

Budgeting and Finance- Related Responsibilities

In conjunction with Accounting, develops and tracks annual touring, orchestra, dancer, repertory expenses, performance facilities expenses, individual ballets, Arts Festivals, run outs and other similar activities as well as tour development and related budgets.

Touring Related Responsibilities

In conjunction with Artistic, Executive and Production Directors, identifies opportunities and develops local, national and international tours;
Represents Company at touring venues, touring related conferences and with agents and presenters;
Coordinates touring logistics, including transportation, lodging, per diem distribution and shipping;
Issues, administers and maintains all contracts, licenses and letters of agreement relating to touring and off-site performances;
Communicates touring information to all appropriate and relevant parties.
Handles all travel, housing and transportation needs associated with touring
Handles all Company performance ticketing needs on tour

ADDITIONAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.
Interact with co-workers in the spirit of cooperation, collaboration and teamwork.
Maintain a positive attitude toward change.

SUPERVISORY RESPONSIBILITIES

None at this time.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Ability to understand and interpret labor agreements. Strong knowledge of ballet is preferred. A valid Driver’s License and Passport is required at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and /or EXPERIENCE

Minimum of Bachelor’s degree (BA) from four year college or university; or two - to - three years related experience and/or training or equivalent combination of education and experience. Experience working with - or in - the dance field and handling contract negotiations and management issues essential.

LANGUAGE SKILLS

Ability to read, analyze and interpret common financial reports and legal documents.
Ability to respond to common inquiries or complaints from Staff, Artists, Trustees, Regulatory Agencies and members of the community.
Ability to prepare speeches, business reports and legal documents that conform to prescribed style and format,
Ability to effectively and concisely represent information to Artists, Management, Public and Board of Trustees.
Ability to write clearly and convey message(s) concisely and effectively.

MATHEMATICAL and COMPUTER SKILLS

Mastery of basic mathematical skills including addition, subtraction, division in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rates, ratios and percentages and to draw and interpret graphs.
A working knowledge of the Windows environment, specifically Word, and Excel is essential.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the Company Manager, the employee is regularly required to talk or
hear. The Employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, feel, handle and reach with hands and arms. The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus and to see in low-light situations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Company Manager. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Because some travel is involved, the employee may be exposed to varying work environments.

TOURING/TIME OFF/VACATION

The Company Manager may be required to tour with the Company and travel intermittently throughout the year. A valid US Passport is required. Time off and vacations must be approved by the Artistic and Executive Directors and will be subject to the Company’s performance, touring and rehearsal schedules.

SUMMARY STATEMENT

This position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.