Staff Job Openings

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BALLET WEST MISSION & ORGANIZATION:

Founded in 1963, Ballet West’s mission is to:

  • Entertain and excite audiences in Utah and worldwide by presenting great classical ballets, historical masterpieces and new cutting-edge creations with the highest standards of artistic and professional excellence.

  • Build future ballet artists and audiences by providing excellent classical ballet training, and to offer outstanding education and outreach programs that will inspire children and adults alike from all walks of life.

     

     

Assistant Company Manager

Department: Administrative/Artistic

Reports to: Director of Business Expansion and Company Management (DBECM)

FLSA Status: Part-time, Non-Exempt

SUMMARY
The Associate Company Manager assists with all aspects of travel and touring, all administrative matters related to labor contracts for Artists, work visa applications, and other related issues. The Associate Company Manager will also conduct research as assigned. Responsibilities include administrative aspects of the Company related to the artists, travel and touring.

Work schedule can be tailored to accommodate class schedules or other obligations.

DUTIES AND RESPONSIBILITIES:

While other duties may be assigned, the following represents the essential duties and responsibilities:

Company Related Responsibilities

  • Prepares, submits, and tracks Workers’ Compensation activity 
  • Assists with the gathering and preparation of documents for INS work visa applications for artists, visiting guests, and academy students;
  • Handles all travel housing, transportation, and complimentary ticket needs for visiting artists and guests; 
  • Assist with preparation of payroll for artists;

Performance Related Responsibilities

  • Attend stage and tech rehearsals and performances, as needed

Labor Union Master Agreements

  • Provides administrative support for negotiations with the American Guild of Musical Artists (AGMA)
  • Provides administrative support for the creation of  individual artists’ contracts, 
  • Maintains ongoing communication with elected Artists’ Representatives Committee and their elected representatives.

Repertory Contracts, Licenses and Letters of Agreement

  • Provides administrative support for the negotiation and preparation of choreographic, lighting, set and costume designer(s), touring, musician and music publishing licenses as needed.

Budgeting and Finance- Related Responsibilities

  • Submits check and credit card purchase requests as needed. Ensures timely payment on all applicable obligations.

Touring Related Responsibilities

  • Under direction of DBECM,  develops local, national and international tours;
  • Under the direction of DBECM, coordinates touring logistics, including transportation, lodging, and per diem distribution;
  • Communicates touring information to all appropriate and relevant parties.

Business Expansion- Related Responsibilitie

  • Under the direction of DBECM, conduct research as needed.

ADDITIONAL DUTIES AND RESPONSIBILITIES

  • Other duties may be assigned.  
  • Interact with co-workers in the spirit of cooperation, collaboration and teamwork.
  • Maintain a positive attitude toward change.

SUPERVISORY RESPONSIBILITIES
None 

QUALIFICATIONS
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Strong knowledge of dance or performing arts is preferred. A valid Driver’s License and Passport is required at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and /or EXPERIENCE

  • Entry level position. 
  • Preference given to individuals with proven interest in performing arts.

LANGUAGE SKILLS

  • Ability to read and interpret common financial reports and legal documents.
  • Ability to respond to common inquiries or complaints from Staff, Artists, Trustees, regulatory agencies and members of the community.
  • Ability to prepare documents that conform to prescribed style and format,
  • Ability to effectively and concisely represent information to upper management, public and Board of Trustees.
  • Ability to write clearly and convey message(s) concisely and effectively.

MATHEMATICAL and COMPUTER SKILLS

  • Mastery of basic mathematical skills including addition, subtraction, division in all units of measure, using whole numbers, common fractions and decimals.
  • Ability to compute rate, ratios and percentages and to draw and interpret graphs.
  • A working knowledge of the Windows environment, specifically Word and Excel is essential.

PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the Associate Company Manager, the employee is regularly required to talk or hear.  The Employee is frequently required to sit.  The employee is occasionally required to stand; walk; use hands to finger, feel, handle and reach with hands and arms.  The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus and to see in low-light situations.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Associate Company Manager. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.  Because some travel may be involved, the employee may be exposed to varying work environments.

TOURING/TIME OFF/VACATION
The Associate Company Manager may from time to time be required to tour with the Company and travel intermittently throughout the year depending on need.  A valid US Passport is required.  Time off and vacations must be approved by the DBECM and will be subject to the Company’s performance, touring and rehearsal schedules. 

SUMMARY STATEMENT
This position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.

SALARY
Hourly. Rate depends on experience.

 

 

Position: DEVELOPMENT MANAGER - Institutional Giving

Department: Development

Reports to: Director of Development

Position: Full-time, Exempt

Prepared: February 4, 2014

SUMMARY: Responsible for all foundation, government and corporate fundraising goals; grant writing, end reports and updates; conducts research to identify new and increased foundation, government and corporate support; works closely with the Director of Development.

ESSENTIAL DUTIES AND RESPONSIBILITIES - Include the following. Other duties may be assigned:

Foundation & Government Support:

Write, compile and submit government and foundation grant proposals in accordance with each grant-making organization’s preferences, following exactly each grant-making organization’s guidelines.

Along with the Director of Development and Executive Director, develop strategies and plans to secure funding from government and foundation sources to fund annual operating needs, capital needs, programs and projects.

Research corporate, government and foundation funding prospects.

Gather information from various Ballet West departments to grasp the concept of projects/programs for which funding is needed.

Develop cases of support for projects and programs that need funding.

Keep in contact with organizations during their review of a submitted grant application in order to be able to supply additional supportive material.

Appropriately recognize corporate, government and foundation funding sources.

Manage the process of supplying progress reports when required by grant-making organizations that have funded a project or program.

Manage government and foundation sponsorship recognition and continually make recommendations for improvement; ensure that donors receive sponsorship benefits.

Corporate Support:

Write, compile and submit corporate grant proposals in accordance with each grant-making organization’s preferences and follow exactly each grant-making organization’s guidelines.

Along with the Director of Development and Executive Director develop strategies and plans to secure funding from corporate sources to fund annual operating needs, in-kind needs, programs and projects.

Research corporate funding prospects.

Gather information from various Ballet West departments to grasp the concept of projects/programs for which funding is needed.

Cultivate and maintain corporations to provide in-kind support

Keep in contact with organizations during their review of a submitted grant application in order to be able to supply additional supportive material.

Manage the process of supplying progress reports when required by grant-making organizations that have funded a project or program.

Manage corporate sponsorship recognition and continually make recommendations for improvement; work with other departments to ensure donors receive sponsorship benefits.

Development Department Responsibilities:

Serve as a member of the Development Department team to assist in the development of short- and long-range fundraising plans, in addition to giving regular input and feedback to on-going development activities.

Assist fellow Development Department staff with any/all events for Ballet West. Assist with Front of House duties during performances, including Intermission Room staffing.

Assist any/all donors and prospective donors with patron services, as needed.

Serve as a member of the Development Committee and Capital Campaign Steering Committee to give guidance and support to volunteer members.

Interview, familiarize and supervise intern(s) and volunteers.

QUALIFICATIONS - Include the following. Other duties may be assigned:

The position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.

Ability to plan, coordinate and follow through on multiple tasks and work with volunteers.

Ability to work specifically with: Word, Excel, Outlook, and Raiser’s Edge donor database software program.

Excellent writing, interpersonal and communication skills and ability to understand budgets and financial statements.

Ability to do in-depth research to identify new donors and their requirements for funding.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree and at least three year’s experience writing grant proposals, coordinating events and/or projects and working with volunteers and donors.

OTHER REQUIREMENTS

Due to the nature of Ballet West’s business (performing arts organization) work requires employee to be available to work after hours and some weekends.

To apply for the Development Manager - Institutional Giving click here.

 

Position: SALES REPRESENTATIVE

Department: Marketing

Reports to: Internal Sales Supervisor

FLSA Status: Part-Time, Hourly

Revised: August 15, 2012

Summary

The Sales Representative is responsible for selling Ballet West season tickets and packages, promoting Ballet West shows and programs, and contacting patrons/donors during our annual Friends Campaign for donations via telemarking/telefunding.

Essential Duties and Responsibilities:

  • Sells ticket packages to patrons and solicit donations via outbound phone calls.
  • Helps meet pre-determined goals for ticket sales, promotions and contributions.
  • Follow-up with clients as needed.
  • Establish relationships with patrons in order to create repeat business, referrals and provide superior customer service.
  • Identify potential group and corporate sale prospects.
  • Help maintain complete and accurate customer records.
  • Assists in preparing direct mail projects.
  • Work performances as needed.
  • Work external venues as needed (i.e., The Utah Arts Festival, Park Silly, The Farmers Market).
  • Other duties as assigned by the Internal Sales Coordinator.

Qualifications

Must have excellent interpersonal, customer service, written and verbal communication, and customer service skills; ability to work independently and as part of a team; high level of professionalism and grace under pressure; courteous attitude and strong listening skills; willingness to make numerous outbound cold calls with a high energy level; commitment to setting and achieving goals; strong desire to succeed; excellent phone and computer skills. Qualified candidates should possess a genuine passion for music and the arts

Education and/or Experience

Experience customer relations in a call center/floor environment required. Experience in ticket sales, telemarketing/telefunding and a background in dance or arts is preferred but not required. High School Diploma required.

Other Requirements

Ability to travel locally. Due to the nature of Ballet West’s business (performing arts organization) work requires employee to be available to work after hours and some weekends.

Compensation

$9 an hour base, plus bonuses; incentives and free tickets to Ballet West.

Ballet West is an Equal Opportunity Employer (EOE).

To apply for the Sales Representative position click here.